Administrative Assistant II - Arts & Humanities

Kentucky Community and Technical College System; Bowling Green (KY); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Health care, vision & dental coverage

Tuition reimbursement/waiver for you,

403(b) employer match

Vacation/Sick Time

Work-Life Balance

9.5 Paid Holidays

Institutional closing pay

Employee Assistance Program

Job summary

Southcentral KY Community & Technical College is seeking an Administrative Assistant II for the Arts & Humanities division. The role supports the Dean, coordinates meetings and reports, and handles behind-the-scenes operations to keep the division moving smoothly.

The ideal candidate will hold an associate degree and have strong organizational, communication, and confidential information handling skills, with proficiency in Excel, PeopleSoft, and Blackboard.

Qualifications

• Associate degree in a related field is required or equivalent experience.
• Proficiency with Microsoft Office suite and current technology.
• Experience with Excel, PeopleSoft, and Blackboard preferred.

Responsibilities

• Prepare reports, meeting minutes, and correspondence.
• Manage appointment schedules, meetings, and itineraries.
• Track division budget and expenditures; order supplies and equipment.

Skills

Excellent organizational skills

Customer service

Written and verbal communication

Team collaboration

Problem solving

Education

Associate degree in a related field

Tools

Microsoft Excel

PeopleSoft

Blackboard

Microsoft Office

Job description

Title: Administrative Assistant II - Arts & Humanities

Salary Range:$2,640.00 (Minimum Monthly Salary under 12-Month Contract)

Contract Term Length:12 Months

Standard Hours:37.5

Work Location:On-Site

FLSA Status: Non-Exempt

College: Southcentral KY Community & Technical College

Campus Location: Main

Department: Arts and Humanities

Total Rewards

Southcentral KY Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Are you an organized multitasker who loves keeping things on track? Join the SKYCTC Arts & Humanities Division!

You’ll work closely with the Dean, coordinate meetings and schedules, prepare reports and correspondence, and provide the behind-the-scenes support that keeps the division moving forward.

Job Duties

• Preparing reports, meeting minutes, correspondence, and files.
• Managing appointment schedules, meeting arrangements, and itineraries.
• Tracking the division budget, compiling data, ordering supplies and equipment, and maintaining expenditure totals.
• Preparing adjunct instructor contracts and faculty overloads.
• Assisting with the development and improvement of office procedures.
• Performing other duties as assigned.

Minimum Qualifications

Associate degree in a related field and one year of experience, or equivalent. The preferred candidate will have experience with Microsoft Excel, PeopleSoft, and Blackboard.

The successful candidate must:

• Possess excellent organizational, customer service, written, and verbal communication skills.
• Be proficient in Microsoft Office and comfortable using current technology and computer applications.
• Be able to work effectively in a fast-paced, team-oriented environment.
• Demonstrate experience handling confidential information with professionalism and discretion.
• Possess strong problem-solving skills, initiative, attention to detail, and a strong work ethic.
• Be able to prioritize and manage multiple tasks while meeting deadlines and adjusting to changing priorities.
• Work effectively both independently and as part of a team.

Additional Skills Requested

Employee Rights -Employee Polygraph Protection Act

Equal Opportunity Employer -The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.