Event Coordinator- Part Time

Kentucky Community and Technical College System; Lexington (KY); On-site; USD 18,000 - 30,000; Part time

Job summary

Bluegrass Community & Technical College seeks an Event Coordinator to assist the Facilities department in overseeing college events, reserving spaces, and coordinating with maintenance and custodial services. The role includes updating campus signage, issuing keys, and coordinating with outside vendors for smaller projects.

Responsibilities include coordinating campus activities, supporting event setups, managing reservations, and training staff on Archibus room scheduling.

Qualifications

• Bachelor’s degree (related field) and two years related experience, or equivalent.
• Preferred: Bachelor’s degree (related field) and four years related experience, or equivalent.

Responsibilities

• Coordinate campus activities, assist with event set ups and breakdowns for the Lexington campus.
• Serve as a point of contact for internal meetings and assist in planning events.
• Monitor reservations to ensure facilities work orders and setup are completed.
• Review campus activities and participate in operations duties daily.
• Manage inventory of furniture and decorations for events and functions.
• Assist with furniture purchasing, signage updates, and quotes from contractors for smaller projects.

Education

Bachelor’s degree (related field)

Job description

Title: Event Coordinator- Part Time

Salary Range: $13.00- 21.48 per hour

Contract Term Length: Not Applicable

Standard Hours: Varies

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Leestown Campus

Department: Finance and Operations

Job Summary

The Event Coordinator will work closely with the other members of the Facilities department to oversee college events, both internal and external. They will assist with making reservations, setting up rooms and coordinating with maintenance and custodial services. Additionally, they will assist with special projects in the Facilities department, which will include updating campus signage, issuing keys and working with outside vendors on smaller projects.

Job Duties

• Coordinate campus activities, assist with event set ups and breakdowns and participate in operations duties as assigned for the Lexington campus on a day-to-day basis.
• Work with the other Event Coordinator to assist as a point of contact for all internal meetings and assist in the planning and implementation of the events.
• Monitor meeting and event reservations to make sure all necessary Facilities and Operations work orders have been placed and scheduled, and all set-ups have been performed.
• Review campus activities and participate in operations duties as assigned for the Lexington campus on a day-to-day basis.
• Manage an inventory of furniture and decorations to be used at events and special functions (pipe and drape, event tables, tablecloths, place settings, etc.).
• Work with the Director of Facilities Services on special projects in the department, including furniture purchasing and moving, updating signage and getting quotes from 3rd party contractors for smaller projects.
• Serve as a reservation manager for the colleges room scheduling software Archibus. Work with reservation requestors to resolve any issues that may arise.
• Offer training and assistance with reservations to college Faculty and Staff.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree (related field), and two years related experience, or equivalent.

Preferred Qualifications

• Bachelor’s degree (related field), and four years related experience, or equivalent.

Additional Skills Requested

• Commitment to the mission of a comprehensive community and technical college.
• Personal and professional integrity with an attention to detail.
• Ability to problem solve and recommend solutions for improvement.
• Demonstrated ability to work collaboratively with others.
• Good interpersonal, writing, teamwork and communication skills.

Employee Rights

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.