Senior Events Coordinator

Placements24; Willows (CA); On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Bonuses

Professional development

Employee discounts

Job summary

Welkom Conference Venue is seeking a Senior Events Coordinator to manage end-to-end planning for conferences, weddings, and corporate events. You will liaise with clients, develop budgets, and coordinate with catering, AV, and vendors to ensure flawless delivery.

The role requires strong organizational skills, exceptional communication, and the ability to manage multiple projects under tight deadlines. A degree in Hospitality or Event Management is advantageous.

Qualifications

• Minimum of 5 years in event planning and coordination.
• Proven ability to manage complex events from conception to completion.
• Strong project management and organizational skills.
• Excellent negotiation and vendor management experience.
• Proficiency with event management software and MS Office.
• Outstanding client service and communication skills.

Responsibilities

• Plan and execute end-to-end events from conferences to weddings.
• Liaise with clients to understand objectives, vision and timelines.
• Develop proposals, budgets, and timelines for profitability.
• Coordinate with internal teams and external vendors for delivery.
• Oversee setup, décor, AV and on-site operations for each event.
• Conduct site visits and pre-event meetings with clients and stakeholders.
• Manage event budgets, track expenses and payments.
• Troubleshoot issues before, during, or after events.
• Post-event debriefs and client/vendor relationship follow-up.

Skills

Project management

Vendor management

Budget control

Client communication

Negotiation

Attention to detail

Multitasking

Event software

Education

Hospitality/Event Management degree

Tools

Event management software

MS Office

Job description

About the Role

Our client, a prestigious conference and events venue in **Welkom, Free State, ZA**, is seeking a highly organized and creative Senior Events Coordinator to manage and execute a wide range of high-profile events. This role requires an individual with exceptional planning, coordination, and execution skills, coupled with a strong understanding of event logistics, client management, and budget control. You will be responsible for liaising with clients from initial inquiry through to event completion, ensuring that all requirements are met to the highest standards. The successful candidate will have a passion for creating memorable experiences, a meticulous attention to detail, and the ability to manage multiple projects simultaneously. This position demands excellent communication and negotiation skills, as well as the capacity to work under pressure and deliver flawless events. We are looking for a proactive individual who can contribute to the venue's reputation for excellence in event management.

Key Responsibilities

• Manage the end-to-end planning and execution of various events, including conferences, corporate functions, weddings, and social gatherings.
• Liaise directly with clients to understand their event objectives, vision, and requirements, providing expert advice and solutions.
• Develop detailed event proposals, budgets, and timelines, ensuring profitability and client satisfaction.
• Coordinate with internal departments (catering, audiovisual, venue services) and external vendors to ensure seamless event delivery.
• Oversee venue setup, décor, entertainment, and technical requirements for each event.
• Conduct site inspections and pre-event meetings with clients and key stakeholders.
• Manage event budgets, track expenses, and process payments in a timely manner.
• Troubleshoot and resolve any issues that arise before, during, or after events.
• Post-event analysis and reporting, including client feedback collection and debriefing sessions.
• Maintain strong relationships with clients and vendors, fostering repeat business and positive referrals.

Requirements

• A minimum of 5 years of experience in event planning and coordination, preferably within a venue or corporate events setting.
• Proven ability to manage complex events from conception to completion.
• Excellent project management and organizational skills, with a keen eye for detail.
• Strong negotiation and vendor management experience.
• Proficiency in event management software and standard office suites.
• Exceptional communication, interpersonal, and client service skills.
• Ability to work under pressure and meet tight deadlines in a fast-paced environment.
• Flexibility to work irregular hours, including evenings, weekends, and public holidays, as required by event schedules in **Welkom**.
• A degree or diploma in Hospitality Management, Event Management, Marketing, or a related field is advantageous.
• Demonstrated creativity and a passion for delivering unique and memorable event experiences.

Benefits

• Competitive annual salary of R .
• Performance-based incentives and bonuses.
• Comprehensive health insurance and paid time off.
• Opportunities for professional development and certifications in event management.
• Employee discounts on venue hire and event services.
• A supportive and collaborative work environment.
• Exposure to a variety of high-profile events.
• The opportunity to be a key player in a leading events venue.