Evening Administrative Assistant II - 2nd Shift Support

DHL Supply Chain; Justin (TX); On-site; Confidential; Full time

Benefits offered by this job

Affordable medical, dental, and vision

PTO and holidays

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain is seeking an Administrative Assistant II to support management with clerical tasks and personnel records. You will be part of the second shift, handling calls, scheduling, and travel arrangements while maintaining discretion and accuracy in daily operations.

The role emphasizes reliable communication, confidential handling of documents, and timely reporting to leadership, with benefits and career growth opportunities within the world’s largest logistics company.

Qualifications

• Two years related experience.
• Experience with invoice processing and expense reporting.
• Procurement experience using Oracle and vendor management.
• Strong Excel skills and ability to request quotes and review receipts.

Responsibilities

• Screen telephone calls and visitors and route to appropriate managers.
• Provide information to callers with knowledge of policies and operations.
• Perform confidential administrative tasks affecting costs; prepare reports for customers or outside agencies.
• Maintain departmental records and prepare reports.
• Schedule meetings and arrange travel and accommodations.
• Open and review mail; compose responses and delegate items when appropriate.
• Follow up on delegated assignments and track status.
• Maintain confidential filing system.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment such as fax, copier, printer, and binding machines.

Skills

Invoice processing

Vendor collaboration

Expense reporting

Excel experience

Education

High School Diploma or Equivalent

Tools

Markview

Oracle

Excel

Job description

DHL Supply Chain is seeking an Administrative Assistant II to support management with clerical tasks and personnel records. You will be part of the second shift, handling calls, scheduling, and travel arrangements while maintaining discretion and accuracy in daily operations.

The role emphasizes reliable communication, confidential handling of documents, and timely reporting to leadership, with benefits and career growth opportunities within the world’s largest logistics company.