Administrative Assistant II

DHL Supply Chain; Groveport (OH); On-site; Confidential; Full time

Benefits offered by this job

Health coverage

PTO and holidays

401(k) with match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain is seeking an Administrative Assistant II to support a weekend shift operation. You will enter data in Smart Time Kronos, process weekly payroll, and engage with associates on payroll issues.

This role also helps coordinate employee engagement events and conduct orientation for new hires on company policies and culture. The position requires at least 6 months of administrative experience, familiarity with JDA, and strong data-entry skills.

Qualifications

• Two years related experience in an administrative role or similar.
• High School Diploma or Equivalent preferred.
• Experience with JDA and monitoring productivity is a plus.
• Data entry accuracy and confidentiality are essential.

Responsibilities

• Screen calls and visitors; route to appropriate managers or offices.
• Provide information about policies and operations to callers.
• Perform confidential admin tasks; prepare reports for customers or agencies.
• Maintain departmental records and prepare reports.
• Schedule meetings, arrange travel and lodging as needed.
• Open mail for management; draft responses to routine inquiries.
• Follow up on delegated assignments and manage status updates.
• Maintain confidential filing systems and payroll records.
• Serve as central communication point for associates.
• Operate office equipment such as fax, copier, printer, and binders.

Skills

Administrative experience

JDA

Productivity monitoring

Education

High School Diploma or Equivalent

Two years related experience

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: We are seeking a detail-oriented Administrative Assistant II to provide essential support for our weekend shift operation. This role is critical for maintaining accurate records and enhancing associate engagement. You will enter and maintain data in the Smart Time Kronos system, process weekly payroll records, and meet with associates to discuss and resolve payroll issues. Additionally, you will assist in facilitating employee engagement events and conduct orientation sessions for new hires, familiarizing them with company policies and culture.

Position: LMS Admin II

Shift: BHN –; Wednesday-Sunday 5:00PM-3:30AM

Base Wage: $21.10

Additional Incentives: Shift Differential TBD

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: At least 6 months of experience in a administrative role, specifically experience working in JDA and monitoring productivity.

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.