Administrative Assistant II

DHL Supply Chain; Justin (TX); On-site; Confidential; Full time

Benefits offered by this job

Affordable medical, dental, and vision

PTO and holidays

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain is seeking an Administrative Assistant II to support management with clerical tasks and personnel records. You will be part of the second shift, handling calls, scheduling, and travel arrangements while maintaining discretion and accuracy in daily operations.

The role emphasizes reliable communication, confidential handling of documents, and timely reporting to leadership, with benefits and career growth opportunities within the world’s largest logistics company.

Qualifications

• Two years related experience.
• Experience with invoice processing and expense reporting.
• Procurement experience using Oracle and vendor management.
• Strong Excel skills and ability to request quotes and review receipts.

Responsibilities

• Screen telephone calls and visitors and route to appropriate managers.
• Provide information to callers with knowledge of policies and operations.
• Perform confidential administrative tasks affecting costs; prepare reports for customers or outside agencies.
• Maintain departmental records and prepare reports.
• Schedule meetings and arrange travel and accommodations.
• Open and review mail; compose responses and delegate items when appropriate.
• Follow up on delegated assignments and track status.
• Maintain confidential filing system.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment such as fax, copier, printer, and binding machines.

Skills

Invoice processing

Vendor collaboration

Expense reporting

Excel experience

Education

High School Diploma or Equivalent

Tools

Markview

Oracle

Excel

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world's most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: provide administrative and clerical support to management.

Position: Administrative Assistant II

Shift: Second Shift

Hours: 3:30pm - 11:30pm

Days: Sunday - Thursday

Pay: $22.90 per hour + $1.00 Shift Differential

Preferred Qualifications

Invoice processing via Markview, procurement experience in Oracle, work with vendors including, requesting quotes, handling receipts/invoices, rejecting letters with vendors outside of compliance, excel experience, and expense reporting.

Be part of the world's largest logistics company! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada!

Our excellent benefits packages includes:

Benefits

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.