Administrative Assistant II

DHL Supply Chain; New Albany (OH); On-site; Confidential; Full time

Benefits offered by this job

Medical coverage

PTO with holidays and vacation

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain in the United States is seeking an Admin II to provide personal secretarial services and administrative assistance. The role supports the Office Supervisor, handling records management, billing, payroll, and personnel records, while delivering courteous and accurate information to associates.

Two years of related experience and a high school diploma (or equivalent) are preferred. The position involves standard office duties, daily payroll processing, and a pathway to advanced

Qualifications

• Two years related experience.
• High School Diploma or Equivalent, preferred.

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost, such as typing, proofing and assembling reports or proposals for customers or outside agencies, and taking, transcribing and distributing minutes for important meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff, composing responses to routine inquiries and deciding which items can be delegated to subordinate managers, and forwarding the appropriate items.
• Follow up on all assignments delegated to subordinate managers regarding status, completion, etc.
• Maintain an administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Education

Two years related experience

High School Diploma or Equivalent, preferred

Job description

Overview

Welcome to DHL Supply Chain. At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

DHL Supply Chain has been certified as a Great Place to Work in the US and Canada.

Position Details

Position: Admin II

Shift: Monday - Friday 9a-5p

Pay: $21.10/hour

Core Responsibilities: Provide personal secretarial services and administrative assistance while exercising initiative and judgment. Work independently under general direction of the Office Supervisor, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

Eligibility: At least one year of experience in an administrative role.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost, such as typing, proofing and assembling reports or proposals for customers or outside agencies, and taking, transcribing and distributing minutes for important meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff, composing responses to routine inquiries and deciding which items can be delegated to subordinate managers, and forwarding the appropriate items.
• Follow up on all assignments delegated to subordinate managers regarding status, completion, etc.
• Maintain an administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience.
• High School Diploma or Equivalent, preferred.

Benefits

• Affordable medical, dental, and vision coverage available beginning on your 30th day.
• PTO program for all associates, including paid holidays and vacation.
• 401(k) with generous company match.
• Tuition reimbursement program.
• Excellent training and career advancement opportunities.

Grow your skills. Shape your world.

Equal Opportunity Employment

Our Organization is an equal opportunity employer.