Administrative Assistant II

DHL Supply Chain; Memphis (TN); On-site; Confidential; Full time

Job summary

A leading logistics company in Memphis is seeking an Administrative Assistant II to provide clerical support to management. Responsibilities include managing personnel records, scheduling meetings, and processing payroll. The ideal candidate has two years of experience and a high school diploma. This position offers a competitive hourly wage of $20.65 and requires working shifts from Friday to Sunday morning.

Qualifications

• Minimum two years of related experience.
• Ability to manage confidential information.
• Strong understanding of company policies and practices.

Responsibilities

• Provide administrative and clerical support to management.
• Maintain departmental records and prepare reports.
• Process weekly payroll records.
• Schedule meetings and handle correspondence.

Skills

Administrative support

Communication skills

Record management

Confidentiality

Education

High School Diploma or Equivalent

Tools

Office equipment (fax, copier, printer)

Job description

Join to apply for the Administrative Assistant II role at DHL Supply Chain

Role Details:

• Training Coordinator
• Friday - Sunday Morning
• 12 hours shifts
• $20.65

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.