Administrative Assistant II

supply-chain; North Las Vegas (NV); On-site; USD 66,125,000 - 70,258,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

PTO and paid holidays

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain seeks an Administrative Assistant II in North Las Vegas to provide essential clerical support and personnel record management. The role reports to the General Manager and requires discretion, responsiveness, and accurate information delivery to associates.

Responsibilities include handling calls, coordinating meetings and travel, processing payroll, and maintaining confidential files while ensuring efficient office operations in a fast-paced environment.

Qualifications

• Two years related experience in administrative support.
• Knowledge of office management systems and procedures; strong organization skills.
• Payroll experience using MS Excel/Word/PowerPoint and email systems is a plus.

Responsibilities

• Screen calls and visitors and route appropriately.
• Maintain personnel records and provide clerical support to management.
• Process payroll records weekly and assist with reports for customers or agencies.
• Schedule meetings, arrange travel and hotel accommodations as needed.
• Serve as central communication point for associates and support events.

Skills

Office management

Time management

Attention to detail

Payroll knowledge

Education

High School Diploma or Equivalent

Tools

MS Excel

MS Word

MS PowerPoint

Job description

DHL Supply Chain is Hiring!At DHL, you will play a part in one of the world's most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours,opportunities are endless. So, join us. Work with us. Grow with us.

Position:Administrative Assistant II

Shift:First (1st) shift 7:30am -4:00pm, Monday-Friday

Pay:$23.00per hour

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: Knowledge of office management systems and procedures, Excellent time management skills and ability to multitask and prioritize work, Attention to detail and problem-solving skills, Assist with company events for employees. Resourcefulness and Flexibility. Data reporting analysis is a plus. A minimum of 6 months to 1 year payroll experience with MS Excel, MS Word, MS PowerPoint and an email system.

Be part of the world's largest logistics company! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada! Our excellent benefits packages include

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world. A business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries and decide which items can be delegated to subordinate managers and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.