Administrative Assistant II: Senior Admin & Records Pro

DHL Supply Chain; Marengo (OH); On-site; Confidential; Full time

Job summary

DHL Supply Chain is seeking an administrative assistant to provide clerical support to management, handle personnel records, and deliver courteous, accurate information to associates.

Responsibilities include screening calls, scheduling meetings, coordinating travel, processing payroll, maintaining filing systems, and serving as a central communication point.

This on-site role requires a high school diploma and at least two years related experience; confidentiality and discretion are essential.

Qualifications

• Two years related experience in an administrative role.
• High school diploma or equivalent preferred.

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.

Skills

Two years experience

Education

High School Diploma or Equivalent

Job description

DHL Supply Chain is seeking an administrative assistant to provide clerical support to management, handle personnel records, and deliver courteous, accurate information to associates.

Responsibilities include screening calls, scheduling meetings, coordinating travel, processing payroll, maintaining filing systems, and serving as a central communication point.

This on-site role requires a high school diploma and at least two years related experience; confidentiality and discretion are essential.