Equipment Sales Admin & Inventory Coordinator

GT&E LLC; United States; On-site; USD 48,000 - 64,000; Full time

Job summary

GT&E LLC is seeking a Sales Administrator to support the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring smooth communication between departments. The role maintains accurate sales records, manages equipment inventory data, and provides administrative support to the sales team to boost efficiency and customer satisfaction.

The ideal candidate has a high school diploma (associates preferred) and 2–3 years in sales administration or inventory

Qualifications

• High school diploma or equivalent required; Associates degree or higher in Business Administration or related field preferred.
• 2–3 years of experience in sales administration, order processing, or inventory coordination, preferably in the equipment, manufacturing, or dealership industry.
• Strong attention to detail and organizational skills.
• Strong organizational, communication, and customer service skills, with proficiency in computer systems and business applications.
• Must have a valid driver's license and meet company driving requirements.

Responsibilities

• Collaborate with Sales Operations Specialists to ensure all sales workbooks are accurate and up to date.
• Order new equipment from manufacturers, track order status, and resolve issues.
• Receive equipment into inventory using the ERP system from packing slips.
• Process manufacturer invoices and coordinate with Accounts Payable to post costs correctly.
• Coordinate with Accounts Receivable to finalize accruals for each sale.
• Ensure all machines are invoiced to customers and report on gross margin performance.
• Purchase extended warranties post-invoicing with correct processing and documentation.
• Scan and archive all sales-related documents for recordkeeping and accessibility.
• Receive and distribute manufacturer certificates of origins and/or titles as requested.
• Approve service work orders costed after unit sale.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service skills

Education

High school diploma

Associates degree in Business Administration

Job description

GT&E LLC is seeking a Sales Administrator to support the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring smooth communication between departments. The role maintains accurate sales records, manages equipment inventory data, and provides administrative support to the sales team to boost efficiency and customer satisfaction.

The ideal candidate has a high school diploma (associates preferred) and 2–3 years in sales administration or inventory