Sales Administrator

Gt&e Llc; Sporting Hill (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

Gt&e Llc is seeking a Sales Administrator to support the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring accurate sales records. You will handle equipment orders, inventory data, and timely invoicing to maximize customer satisfaction.

The role requires strong attention to detail, excellent organizational and communication skills, and proficiency with ERP systems. A driver’s license is required for field-related responsibilities.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of experience in sales administration, order processing, or inventory coordination, preferably in the equipment, manufacturing, or dealership industry.
• Must have a valid driver’s license and be able to meet company driving requirements.

Responsibilities

• Collaborate with Sales Operations Specialists to keep sales workbooks accurate and up to date.
• Order new equipment from manufacturers, track status, and resolve issues.
• Process manufacturer invoices and coordinate with Accounts Payable to ensure costs are posted correctly.
• Work with Accounts Receivable to finalize accruals for each sale.
• Ensure all machines are fully invoiced to customers and report on gross margin performance.
• Purchase extended warranties post-invoicing with proper processing and documentation.
• Scan and archive all sales-related documents for recordkeeping and accessibility.
• Receive manufacturer certificates of origin and titles and distribute on request.
• Approve service work orders that are costed after sale.
• Perform all other duties as assigned.

Skills

Attention to detail

Organizational skills

Communication

Customer service

ERP / computer systems

Education

High school diploma or equivalent

Associate’s degree or higher in Business Administration or related field

Tools

ERP system

Job description

Purpose:The Sales Administrator plays a key role in supporting the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring smooth communication between departments. This position is responsible for maintaining accurate sales records, managing equipment inventory data, and providing administrative support to the sales team to enhance efficiency and customer satisfaction.Key Responsibilities:Collaborate closely with Sales Operations Specialists to ensure all sales workbooks are accurate and up to dateOrder new equipment directly from manufacturers, track order status, and resolve any issuesReceive equipment into inventory using the ERP system upon receiving packing slips from branch locationsProcess manufacturer invoices & work with the Accounts Payable team to assure costs are posted correctlyWork with the Accounts Receivable team to finalize accruals associated with each saleEnsure all machines are fully invoiced to the customer and report on gross margin performancePurchase extended warranties post-invoicing, ensuring correct processing and documentationScan and archive all sales-related documents to the system and shared drive for proper recordkeeping and accessibilityReceives all manufacturer certificate of origins and/or titles and distributes upon requestApprove service work orders that are being costed after unit is soldAll other duties assignedExperience, Education, Skills and Knowledge:High school diploma or equivalent required; Associate’s degree or higher in Business Administration or a related field preferred2–3 years of experience in sales administration, order processing, or inventory coordination, preferably in the equipment, manufacturing, or dealership industryStrong attention to detail and organizational skillsStrong organizational, communication, and customer service skills, with solid proficiency in computer systems and business applicationsMust have a valid driver’s license and be able to meet company driving requirements