Sales Operations & Inventory Specialist

Gt&e Llc; Sporting Hill (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

Gt&e Llc is seeking a Sales Administrator to support the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring accurate sales records. You will handle equipment orders, inventory data, and timely invoicing to maximize customer satisfaction.

The role requires strong attention to detail, excellent organizational and communication skills, and proficiency with ERP systems. A driver’s license is required for field-related responsibilities.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of experience in sales administration, order processing, or inventory coordination, preferably in the equipment, manufacturing, or dealership industry.
• Must have a valid driver’s license and be able to meet company driving requirements.

Responsibilities

• Collaborate with Sales Operations Specialists to keep sales workbooks accurate and up to date.
• Order new equipment from manufacturers, track status, and resolve issues.
• Process manufacturer invoices and coordinate with Accounts Payable to ensure costs are posted correctly.
• Work with Accounts Receivable to finalize accruals for each sale.
• Ensure all machines are fully invoiced to customers and report on gross margin performance.
• Purchase extended warranties post-invoicing with proper processing and documentation.
• Scan and archive all sales-related documents for recordkeeping and accessibility.
• Receive manufacturer certificates of origin and titles and distribute on request.
• Approve service work orders that are costed after sale.
• Perform all other duties as assigned.

Skills

Attention to detail

Organizational skills

Communication

Customer service

ERP / computer systems

Education

High school diploma or equivalent

Associate’s degree or higher in Business Administration or related field

Tools

ERP system

Job description

Gt&e Llc is seeking a Sales Administrator to support the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring accurate sales records. You will handle equipment orders, inventory data, and timely invoicing to maximize customer satisfaction.

The role requires strong attention to detail, excellent organizational and communication skills, and proficiency with ERP systems. A driver’s license is required for field-related responsibilities.