Coordinator - Equipment Sales

Macallister-Machinery-Company,-Inc.; Five Points (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

MacAllister Machinery Company, Inc. in Indianapolis, IN is seeking a Sales Coordination Administrator to manage documentation for sales agreements, coordinate the Shop Get Ready process, and track inventory across locations.

You will facilitate the sales process between customers, sales reps, factories, and MacAllister, and process invoices and warranties with accuracy. Responsibilities include managing order status, coordinating with manufacturers, and ensuring proper allocation of orders

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative experience in sales or office environment.

Responsibilities

• Facilitate and coordinate the sales process between the customer, the sales representative, the factory, and MacAllister Machinery.
• Ensure invoices and paperwork for sales agreements are completed accurately and efficiently.
• Monitor and maintain information regarding order status, inventory availability, and stock for all locations.

Skills

Administrative tasks

Education

High School Diploma or GED

Associate or bachelor's degree in business

Job description

Location: Indianapolis, IN, United States

This position is responsible for sales coordination of new and/or used equipment and the associated administrative activities. This includes ensuring all documentation is accurate and completed for all sales agreements, coordinating the Shop Get Ready process, and maintaining information regarding inventory availability.

Primary Responsibilities:

• Facilitate and coordinate the sales process between the customer, the sales representative, the factory, and MacAllister Machinery
• Ensure all appropriate invoices and any associated paperwork is completed for various locations efficiently and accurately
• Monitor and maintain information regarding order status, inventory accuracy, and stock availability for all relevant parts and equipment at various locations
• Evaluate and process all new and used equipment into inventory, while documenting any damage or necessary repairs
• Coordinate logistics of all new and/or used equipment as it relates to the Shop Get Ready process
• Report sales data to the appropriate manufacturers and register any applicable warranties with the appropriate manufacturers
• Ensure orders are allocated to the appropriate categories, customers, and vendors

Occasional Responsibilities:

• Track and ensure all money due to the company from vendors is collected
• Prepare documents for audits
• Code vendor invoices to provide to accounting
• Assist with training new employees on certain product lines, processes and requirements
• Placing equipment orders

Supervisory Responsibilities:

• No formal responsibility for supervising others

Required:

• High School Diploma or GED
• 2 years or more of experience performing administrative tasks in sales or office environment

Preferred:

• Associate degree or bachelor’s Degree with a business-related concentration
• 4 years or more of experience performing administrative tasks in sales or office environment

All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.