Equipment Sales Admin & Billing Coordinator

Gregory Poole Equipment Company; Hanahan (SC); On-site; USD 42,000 - 60,000; Full time

Job summary

Gregory Poole Equipment Company is seeking a Sales Admin Coordinator to support the full lifecycle of equipment sales, rentals, and leases across multiple product lines.

You will process orders, invoice, reconcile accounts, and coordinate with Sales, Accounting, Finance, Service, and vendors to ensure timely and accurate transactions.

This role requires 0-3+ years in sales or admin support, an Associates degree or higher, and strong proficiency with ERP systems and MS Office.

Qualifications

• 0–3+ years of sales or admin support experience.
• Associate degree in related field or higher.
• Experience with sales orders, invoicing, or billing preferred.

Responsibilities

• Process and invoice new, used, rental, and transferred equipment transactions.
• Prepare sales orders and verify pricing, costs, and details.
• Apply charges, credits and adjustments including delivery and warranties.
• Generate and distribute invoices to customers and internal stakeholders.
• Assist with purchase orders and billing requests.
• Coordinate ordering, tracking and inventory of equipment and assets.
• Maintain equipment records and databases across systems.
• Support lease, rental and lifecycle management activities.
• Prepare financial reports and reconciliation schedules.
• Collaborate with Sales, Accounting, Finance, Service and suppliers.

Skills

Sales coordination

Communication

Data entry

Customer service

Time management

Education

Associate's degree in related field

Bachelor's degree in business or related field

Equivalent education/experience

Tools

ERP Systems

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Gregory Poole Equipment Company is seeking a Sales Admin Coordinator to support the full lifecycle of equipment sales, rentals, and leases across multiple product lines.

You will process orders, invoice, reconcile accounts, and coordinate with Sales, Accounting, Finance, Service, and vendors to ensure timely and accurate transactions.

This role requires 0-3+ years in sales or admin support, an Associates degree or higher, and strong proficiency with ERP systems and MS Office.