Coordinator - Equipment Sales

MacAllister Machinery Co., Inc.; Indianapolis (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

MacAllister Machinery Co., Inc. is seeking a Sales Coordinator to manage the sales process for new and used equipment and handle associated administrative work.

You will ensure accurate documentation for all sales agreements, coordinate the Shop Get Ready process, and maintain inventory information across locations. The role involves tracking invoices, processing orders, and coordinating logistics with customers, sales reps, and manufacturers.

Qualifications

• High School Diploma or GED.
• 2+ years of experience performing administrative tasks in sales or office environment.
• Associate degree or bachelor's degree with a business-related concentration; 4+ years of experience in administrative tasks in sales or office environment preferred.

Responsibilities

• Coordinate the sales process between the customer, the sales representative, the factory, and MacAllister Machinery.
• Ensure all invoices and paperwork for various locations are completed accurately and efficiently.
• Monitor inventory availability and order status for parts and equipment across locations.
• Evaluate new and used equipment into inventory and document any damage or required repairs.
• Coordinate logistics for Shop Get Ready process for new/used equipment.
• Report sales data to manufacturers and register warranties with appropriate manufacturers.
• Allocate orders to the correct categories, customers, and vendors.

Job description

Description

Objective

This position is responsible for sales coordination of new and/or used equipment and the associated administrative activities. This includes ensuring all documentation is accurate and completed for all sales agreements, coordinating the Shop Get Ready process, and maintaining information regarding inventory availability.

Primary Responsibilities

• Facilitate and coordinate the sales process between the customer, the sales representative, the factory, and MacAllister Machinery
• Ensure all appropriate invoices and any associated paperwork is completed for various locations efficiently and accurately
• Monitor and maintain information regarding order status, inventory accuracy, and stock availability for all relevant parts and equipment at various locations
• Evaluate and process all new and used equipment into inventory, while documenting any damage or necessary repairs
• Coordinate logistics of all new and/or used equipment as it relates to the Shop Get Ready process
• Report sales data to the appropriate manufacturers and register any applicable warranties with the appropriate manufacturers
• Ensure orders are allocated to the appropriate categories, customers, and vendors

Occasional Responsibilities

• Track and ensure all money due to the company from vendors is collected
• Prepare documents for audits
• Code vendor invoices to provide to accounting
• Assist with training new employees on certain product lines, processes and requirements
• Placing equipment orders

Supervisory Responsibilities

• No formal responsibility for supervising others

Required

• High School Diploma or GED
• 2 years or more of experience performing administrative tasks in sales or office environment

Preferred

• Associate degree or bachelor’s Degree with a business-related concentration
• 4 years or more of experience performing administrative tasks in sales or office environment

All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.