Sales Administrator

GT&E LLC; United States; On-site; USD 48,000 - 64,000; Full time

Job summary

GT&E LLC is seeking a Sales Administrator to support the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring smooth communication between departments. The role maintains accurate sales records, manages equipment inventory data, and provides administrative support to the sales team to boost efficiency and customer satisfaction.

The ideal candidate has a high school diploma (associates preferred) and 2–3 years in sales administration or inventory

Qualifications

• High school diploma or equivalent required; Associates degree or higher in Business Administration or related field preferred.
• 2–3 years of experience in sales administration, order processing, or inventory coordination, preferably in the equipment, manufacturing, or dealership industry.
• Strong attention to detail and organizational skills.
• Strong organizational, communication, and customer service skills, with proficiency in computer systems and business applications.
• Must have a valid driver's license and meet company driving requirements.

Responsibilities

• Collaborate with Sales Operations Specialists to ensure all sales workbooks are accurate and up to date.
• Order new equipment from manufacturers, track order status, and resolve issues.
• Receive equipment into inventory using the ERP system from packing slips.
• Process manufacturer invoices and coordinate with Accounts Payable to post costs correctly.
• Coordinate with Accounts Receivable to finalize accruals for each sale.
• Ensure all machines are invoiced to customers and report on gross margin performance.
• Purchase extended warranties post-invoicing with correct processing and documentation.
• Scan and archive all sales-related documents for recordkeeping and accessibility.
• Receive and distribute manufacturer certificates of origins and/or titles as requested.
• Approve service work orders costed after unit sale.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service skills

Education

High school diploma

Associates degree in Business Administration

Job description

Purpose:

The Sales Administrator plays a key role in supporting the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring smooth communication between departments. This position is responsible for maintaining accurate sales records, managing equipment inventory data, and providing administrative support to the sales team to enhance efficiency and customer satisfaction.

Key Responsibilities:

• Collaborate closely with Sales Operations Specialists to ensure all sales workbooks are accurate and up to date
• Order new equipment directly from manufacturers, track order status, and resolve any issues
• Receive equipment into inventory using the ERP system upon receiving packing slips from branch locations
• Process manufacturer invoices & work with the Accounts Payable team to assure costs are posted correctly
• Work with the Accounts Receivable team to finalize accruals associated with each sale
• Ensure all machines are fully invoiced to the customer and report on gross margin performance
• Purchase extended warranties post-invoicing, ensuring correct processing and documentation
• Scan and archive all sales-related documents to the system and shared drive for proper recordkeeping and accessibility
• Receives all manufacturer certificate of origins and/or titles and distributes upon request
• Approve service work orders that are being costed after unit is sold
• All other duties assigned

Experience, Education, Skills and Knowledge:

• High school diploma or equivalent required; Associates degree or higher in Business Administration or a related field preferred
• 2–3 years of experience in sales administration, order processing, or inventory coordination, preferably in the equipment, manufacturing, or dealership industry
• Strong attention to detail and organizational skills
• Strong organizational, communication, and customer service skills, with solid proficiency in computer systems and business applications
• Must have a valid drivers license and be able to meet company driving requirements