Shipping and Receiving Coordinator

Veolia North America, LLC; Gary (IN); On-site; USD 40,000 - 52,000; Full time

Job summary

Veolia North America, LLC is seeking an Administrative Assistant to support facility operations with a strong emphasis on data management and communication. The role involves coordinating daily tasks, handling high volumes of data entry, and interfacing with peers and managers to ensure compliance with DOT and HazMat protocols where required.

The ideal candidate has a high school diploma, experience in administrative support, and proficiency in Microsoft Office.

Qualifications

• High school diploma or GED required.
• Experience in an administrative support role.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and ability to create simple spreadsheets.

Responsibilities

• Coordinate and support daily facility operations.
• Track and manage data entries and documentation.
• Handle office communications and manage office phone systems.
• Prepare and distribute manifests and related paperwork as needed.
• Assist with billing packets and order updates related to transportation and supplies.

Skills

Administrative support

Microsoft Office

Data entry

English fluency

Education

High School Diploma or GED

Associates degree

Tools

Windows

Job description

Company Description

Veolia has acquired Clean Earth. As Clean Earth completes its integration into Veolia, recruiting and hiring for this role is being managed in partnership with the Clean Earth talent acquisition team.

Company Description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America. Under immediate supervisor, the Administrative Assistant provides coordination and support the operations of the team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers. Ensure all tasks are in compliance with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.

Primary Responsibilities (Essential Functions)

• Provide coordination and support for daily operations of facility including data management
• Track waste shipments with disposal facilities
• Manage and distribute information in an administrative office environment
• Manage the office phone. Answer and reroute all incoming phone calls
• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states
• Sign manifests that end at the facility and create billing packets (based on location permitting and need)
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility
• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail
• Perform other reasonably related tasks as assigned by management.

Qualifications

Basic Required Qualifications

• High school diploma or GED
• Experience working in an administrative support role
• Working knowledge of Microsoft Office Products: Word, Excel, and Outlook. Ability to create simple spreadsheets with formula.
• Ability to organize and prioritize tasks to meet deadlines
• Fluency in English, both written and verbal with the ability to create clear and concise memos and letters

Preferred Qualifications

• Associates degree
• 2+ years of experience administrative working in an office setting
• Proficiency using Windows based software platforms
• Knowledge of RCRA, DOT and Hazmat regulations

Additional Information

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

Clean Earth offers salaries commensurate with experience and an excellent benefit package witha 401(k) with company matching.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, age, national origin, disability, protected veteran status, marital status, sexual orientation, citizenship status or any other characteristic protected by law.