Entry-Level Recruitment Office Assistant

Hire Frontier; Chicago (IL); On-site; USD 22,000 - 31,000; Part time

Job summary

HireFrontier is seeking an Entry-Level Recruitment Office Assistant to support daily administrative and recruiting operations on-site. This part-time role is ideal for students and recent grads seeking office experience in a professional recruiting environment.

Responsibilities include handling emails and calls, scheduling interviews, updating candidate records, and preparing onboarding paperwork. Strong computer skills and reliable time management are essential.

Qualifications

• Strong computer skills and quick to learn new systems.
• Excellent verbal and written communication skills.
• Customer-service mindset with a professional phone manner.
• Detail-oriented, organized, and reliable under deadlines.
• Able to manage multiple tasks in a fast-paced environment.

Responsibilities

• Respond promptly to candidate and client emails and inquiries.
• Answer and route incoming calls professionally.
• Assist scheduling interviews and updating candidate records.
• Handle general clerical duties, filing, data entry, and document prep.
• Prepare recruitment and onboarding paperwork and maintain records.
• Support the team with additional admin tasks as needed.

Skills

Multitasking

Communication

Customer service

Detail-oriented

Reliable punctual

Team-oriented

Tools

ATS

Microsoft Office

CRM software

Job description

Entry-Level Recruitment Office Assistant Location: On-Site Job Type: Part-Time (~6 hours/day, flexible)

Compensation

$19/hour Job Summary HireFrontier is hiring a dependable Entry-Level Recruitment Office Assistant to support daily administrative and recruiting operations. Great for students, recent grads, or anyone looking to gain office experience in a professional recruiting environment — Business, HR, and Computer Science majors especially encouraged to apply.

Responsibilities

• Respond promptly to candidate and client emails and inquiries
• Answer and route incoming calls professionally
• Assist scheduling interviews and updating candidate records
• Handle general clerical
• duties
• filing, data entry, document prep
• Prepare recruitment and onboarding paperwork
• Maintain accurate records and assist with database updates
• Support the team with additional admin tasks as needed

Preferred Experience

• Prior admin, office support, customer service, or receptionist experience
• Familiarity with ATS, Microsoft Office, or CRM software
• Data entry and general office procedure experience
• Strong overall computer proficiency

Qualifications

• Strong computer skills and quick to learn new systems
• Excellent verbal/written communication and phone manner
• Customer-service mindset
• Detail-oriented and organized
• Reliable, punctual, positive work ethic
• Able to manage multiple tasks and deadlines
• Adaptable in a fast-paced recruiting environment
• Team-oriented and eager to learn