Entry-Level Project Administrator: Billing & Coordination

Sundt Enterprise; Burlington (TX); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Market Competitive Salary (paid weekly

Bonus Eligibility

Employee Stock Ownership Plan & 401K

Health Coverage

Flexible Time Off

Education Assistance

Wellness credits

Charitable Employee-Owner's program

Job summary

Sundt is seeking a Project Administrator to provide administrative support on construction projects. You will work with owners, architects, engineers, subcontractors, and suppliers, potentially supervising a Project Secretary and assisting with development reviews.

This entry-level role focuses on documentation, reporting, and process compliance across project lifecycle activities. On-site responsibilities require organization and a detailed approach to records and payments.

Qualifications

• Good organizational skills are necessary.
• Proficient with word processing and spreadsheet software.
• Proficient use of all Microsoft Office Suite programs.

Responsibilities

• Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
• Assists with project close-out as requested by the project team and generates/audits reports including equipment, labor, material, subcontractor commitments, cost, and job cost.
• Ensures that all compliance records (e.g., certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports) are completed timely and accurately and ready for auditing.
• Maintains and distributes Billing Status Report; tracks subcontracts/supplements, insurance, bonds, pre-liens, lien releases, and joint checks.
• May supervise/training for the Project Secretary and participate in Individual Development Review for that employee.
• On remote projects, coordinates hiring guidelines, applicant flow logs, pre-employment drug tests, orientation, and separations with Corporate Employment office.
• Sets up/subcontracts (work orders) in JOE and Prolog, generates sub packages, and maintains change orders and budget adjustments.
• Sets up/maintains standard project files: general correspondence/filing, subcontractor/purchase orders, vendor files, time sheets, and Prolog setup files.
• Maintains Bulletin Board postings in compliance with federal, state, and government agencies and Sundt policies.
• Types and distributes project correspondence and coordinates project payables/receivables with Accounting; may reconcile petty cash and other accounts.

Skills

Organizational skills

Word processing

Spreadsheet proficiency

Microsoft Office Suite

Education

Two-year accounting degree

Tools

Microsoft Office

JOE

Prolog

Job description

Sundt is seeking a Project Administrator to provide administrative support on construction projects. You will work with owners, architects, engineers, subcontractors, and suppliers, potentially supervising a Project Secretary and assisting with development reviews.

This entry-level role focuses on documentation, reporting, and process compliance across project lifecycle activities. On-site responsibilities require organization and a detailed approach to records and payments.