Entry-Level Administrative Assistant - Scheduling & Support

Brigham and Women's Hospital, Inc.; Boston (MA); On-site; USD 25,000 - 33,000; Full time

Job summary

Brigham and Women's Hospital, Inc. in Boston, MA seeks an entry-level administrative assistant to support department functions. You will handle calls, schedule appointments, prepare correspondence, and maintain records. The role involves coordinating meetings, travel, and expenses under supervision.

The position emphasizes strong communication, customer service, and basic office skills with on-site work at Francis Street. 40 hours weekly in a professional hospital setting.

Qualifications

• High school diploma or equivalent required.
• 0–1 year of administrative or secretarial experience preferred.
• Basic understanding of office procedures and MS Office proficiency.

Responsibilities

• Perform basic to general secretarial or clerical duties for the department.
• Receive calls and direct inquiries; maintain calendars and schedule appointments.
• Prepare reports, letters, and presentations; manage files and records.
• Coordinate meetings, travel, and conference calls; process expense reports.
• Assist with onboarding and employee record management.
• Support with invoices and other administrative transactions.

Education

High School Diploma or Equivalent

Job description

Brigham and Women's Hospital, Inc. in Boston, MA seeks an entry-level administrative assistant to support department functions. You will handle calls, schedule appointments, prepare correspondence, and maintain records. The role involves coordinating meetings, travel, and expenses under supervision.

The position emphasizes strong communication, customer service, and basic office skills with on-site work at Francis Street. 40 hours weekly in a professional hospital setting.