Entry-Level Administrative Assistant: Scheduling & Support

Mass General Brigham Incorporated; Boston, Northern (MA, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Mass General Brigham is seeking an entry-level Administrative Assistant at Brigham and Women’s Hospital in Boston. You will handle routine secretarial tasks, manage calendars, and support department operations in a fast-paced healthcare setting.

Responsibilities include preparing reports, coordinating meetings, handling inquiries, and assisting with onboarding and invoices. This role requires strong communication skills and attention to detail, with growth opportunities within the Mass General

Qualifications

• Education: High School Diploma or Equivalent required.
• Experience: 0-1 year preferred.
• No licensure required for this entry-level role.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• Maintain departmental files, records, and documentation.
• Monitor and respond to emails, phone calls, and inquiries.
• Assist with onboarding, training coordination, and employee record management.
• Process purchase requests, invoices, and other administrative transactions.
• Track departmental projects, deadlines, and action items.
• Support compliance with organizational policies and procedures.

Skills

Phone system

Time management

Verbal & written communication

Customer service

Interpersonal skills

Education

High School Diploma or Equivalent

Tools

MS Office

Job description

Mass General Brigham is seeking an entry-level Administrative Assistant at Brigham and Women’s Hospital in Boston. You will handle routine secretarial tasks, manage calendars, and support department operations in a fast-paced healthcare setting.

Responsibilities include preparing reports, coordinating meetings, handling inquiries, and assisting with onboarding and invoices. This role requires strong communication skills and attention to detail, with growth opportunities within the Mass General