Administrative Assistant I — Entry-Level Office Support

Partner's Healthcare; Boston (MA); On-site; USD 37,000 - 51,000; Full time

Job summary

Mass General Brigham's Brigham and Women's Hospital, Inc. is seeking an entry-level Administrative Assistant to support a department with routine clerical tasks in a full-time onsite role in Boston.

You will manage calendars, answer calls, handle mail and emails, prepare reports, and coordinate meetings and travel. Strong communication and customer service skills are essential for success in this role.

Qualifications

• High School Diploma or Equivalent required.
• Administrative Assistant or Secretarial experience 0-1 year preferred.
• Basic office procedures, filing, copying, scanning, printing and faxing.

Responsibilities

• Perform administrative duties for an individual, group, or department.
• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• Remain knowledgeable of business unit policies.
• Maintain departmental files, records, and documentation.
• Monitor and respond to emails, phone calls, and inquiries.
• Assist with onboarding, training coordination, and employee record management.
• Process purchase requests, invoices, and other administrative transactions.
• Track departmental projects, deadlines, and action items.
• Support compliance with organizational policies and procedures.

Skills

MS Office

Time management

Customer service

Verbal communication

Written communication

Interpersonal skills

Education

High School Diploma or Equivalent

Tools

MS Office Suite

Job description

Mass General Brigham's Brigham and Women's Hospital, Inc. is seeking an entry-level Administrative Assistant to support a department with routine clerical tasks in a full-time onsite role in Boston.

You will manage calendars, answer calls, handle mail and emails, prepare reports, and coordinate meetings and travel. Strong communication and customer service skills are essential for success in this role.