Enterprise Projects Coordinator — Delivery & Reporting

Convergint; United States; On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental & Vision Plan

401K Matching Plan

Paid holidays

Tuition reimbursement

Company vehicle

Job summary

Convergint is seeking a Project Coordinator to support end-to-end delivery of multiple installation projects within the SES Team. You will coordinate with project managers and cross-functional teams, manage project documentation, track tasks and materials, and maintain records to ensure timely reporting throughout the project life cycle.

You are a proactive communicator with strong organizational skills, capable of working independently or in a team, and comfortable coordinating with Sales,

Qualifications

• Strong ability to work independently and as a team member.
• Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business.
• Strong attention to detail.
• Service skills and awareness for customer care/satisfaction.
• Strong computer skills - Word / Excel.
• Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.
• Shows initiative engages in proactive behavior and looks for opportunities.
• Strong analytical skills necessary to resolve problems and look for solution.
• Strong financial analytical skills including cost control.
• Strong ability to facilitate a collaborative working environment for customers and team members.

Responsibilities

• Assist with project delivery and administration of multiple installation projects throughout their life cycle.
• Work with multiple Project Managers to ensure project delivery meets clients’ expectations and the project is completed on time and within budget.
• Administer project setup in financial system, project management application.
• Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
• Follow up daily with project team members on uncompleted tasks and open issue logs.
• Document actions in project management application.
• Update project status with client on a regular basis.
• Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
• Use the financial system to monitor budget, actual project cost and cost commitments.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.
• Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
• Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
• Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.
• Perform other duties and responsibilities as requested or required.

Skills

Communication skills

Attention to detail

Organizational skills

Team player

Microsoft Word & Excel

Independent worker

Analytical skills

Financial analysis

Education

High School Diploma or GED

Tools

Financial system

Job description

Convergint is seeking a Project Coordinator to support end-to-end delivery of multiple installation projects within the SES Team. You will coordinate with project managers and cross-functional teams, manage project documentation, track tasks and materials, and maintain records to ensure timely reporting throughout the project life cycle.

You are a proactive communicator with strong organizational skills, capable of working independently or in a team, and comfortable coordinating with Sales,