Engineering & Technology Administrative Assistant

Northern New Mexico College; Espanola (NM); On-site; USD 21,000 - 30,000; Full time

Job summary

Northern New Mexico College in Espanola, NM seeks an Administrative Assistant to support the Department of Engineering and Technology. The role assists the department chair, faculty and staff with clerical tasks, budgeting, scheduling, and student registration using Banner.

The ideal candidate has a High School Diploma or GED, 3 years of clerical experience and strong MS Office skills; an Associate degree is preferred. This is a full-time, non-exempt position with standard 40-hour weeks.

Qualifications

• High School Diploma or GED.
• Three (3) years general clerical secretarial experience.
• Associate degree preferred.
• Experience as an Administrative Assistant is a plus.
• Knowledge of MS Windows and MS Office Suite.

Responsibilities

• Provide administrative support for Engineering and Technology programs; assist chair, faculty and staff.
• Answer phones, greet visitors, route inquiries and relay messages.
• Prepare letters, proofread, type, duplicate and distribute documents; file as needed.
• Operate office equipment and maintain meeting minutes and files.
• Assist with inventory, purchase requests and departmental budgets.
• Manage calendars, arrange meetings, travel and reimbursements.
• Assist with textbook adoptions and desk copies from publishers.
• Assist students with registration using Banner; maintain student records.
• Coordinate events at department and college level; learn new applications.
• Ensure classroom cleanliness; prepare work orders for facilities/IT.
• Maintain regular attendance and perform other duties as required.

Skills

Customer service

MS Office proficiency

Communication skills

Data entry

Records management

Office coordination

Education

High School Diploma or GED

Associate degree (preferred)

Tools

MS Word

Excel

PowerPoint

Adobe Acrobat

Job description

Northern New Mexico College in Espanola, NM seeks an Administrative Assistant to support the Department of Engineering and Technology. The role assists the department chair, faculty and staff with clerical tasks, budgeting, scheduling, and student registration using Banner.

The ideal candidate has a High School Diploma or GED, 3 years of clerical experience and strong MS Office skills; an Associate degree is preferred. This is a full-time, non-exempt position with standard 40-hour weeks.