Administrative Assistant NNMC

NNMC Northern New Mexico College; Espanola (NM); Vor Ort; USD 21.000 - 30.000; Vollzeit

Zusammenfassung

NNMC Northern New Mexico College is seeking an Administrative Assistant for the Department of Engineering and Technology to support chairs, faculty, staff, and students with clerical and administrative tasks essential to delivering academic programs.

The position requires a High School Diploma or GED and at least 3 years of general clerical experience; proficiency with MS Windows and MS Office; strong organizational, communication, and customer-service skills; and occasional budget-related

Qualifikationen

• High School Diploma or GED.
• Three (3) years general clerical secretarial experience.
• Associate degree preferred.
• Knowledge of MS Windows and MS Office.
• Ability to communicate effectively, both orally and in writing.

Aufgaben

• Provide administrative support for all programs within the Department of Engineering and Technology.
• Assist the department chair, faculty, and staff in the department.
• Provide initial contact between the department and customers (students, faculty, staff and general public) by answering phones, greeting visitors, and distributing information.
• Maintain minutes and files for department meetings and other meetings.
• Monitor and reconcile departmental budgets using the ordering system and related documents.
• Manage calendars, arrange meetings, travel, and reimbursements.
• Assist with textbook adoptions and Banner registration for instructors.

Kenntnisse

MS Windows

MS Office

Customer service

Organization

Written communication

Accounting basics

Records management

Budget tracking

Ausbildung

High School Diploma or GED

Associate degree

Tools

Banner

Adobe Acrobat

Jobbeschreibung

Compensation: $18.62/hour

Compensation Type: Non-Exempt Employment Type: Regular Scheduled Weekly Hours: 40 Grade: NE05 Department: Administrative Operations

Position Summary

The Administrative Assistant assists the department chair, faculty, staff, and students in the Department of Engineering and Technology with clerical and administrative duties in order to effectively deliver the academic programs to students.

Duties & Responsibilities

• Provide administrative support for all programs within the Department of Engineering and Technology;
• assist the department chair, faculty, and staff in the department;
• Provide initial contact between the department and customers (students, faculty, staff and general public) by answering phones, answering questions, taking messages, greeting visitors, and distributing general information regarding programs and courses;
• direct visitors to the appropriate personnel;
• relay messages to appropriate personnel;
• Perform general office duties, i.e., compose letters, proof, type, duplicate and distribute correspondence, and answer routine questions;
• Operate office machines as needed in performance of duties, including personal computer, printer, copier, fax machine, binding machine, etc.;
• Maintain minutes and files for department meetings, and other meetings such as curriculum meetings, external advisory committee meetings etc.;
• Assist with inventory of department supplies and equipment, prepare purchase requests, and prepare forms necessary for departmental administrative support;
• Assist in monitoring and reconciling departmental budgets, including grant budgets, through the use of ordering system, tracking purchase requisitions, purchase orders, shipping documents, invoices, bookstore purchases, and other financial documents;
• Manage calendars, and make meeting arrangements, travel, and reimbursement requests;
• Assist faculty with textbook adoptions, and request, order, and follow-up on Instructors Desk Copies from Publishers;
• Assist students with registration activities using Banner;
• Ensure classroom cleanliness, and prepare work orders for facilities and IT department for classroom/office furniture, equipment etc.;
• Complete assignments requiring the collection and organization of data, set up and maintain student files, graduation records, etc.;
• Coordinate events at the department and college level;
• Learn new computer applications as required;
• Maintain regular attendance;
• Perform other related duties as appropriate or required

Minimum Job Requirements

• High School Diploma or GED.
• Three (3) years general clerical secretarial experience.

Preferred Qualifications

• Associate degree
• Experience as an Administrative Assistant undefined

Knowledge, Skills, and Abilities

• Knowledge and proficiency in MS Windows and MS Office including Word, Excel, PowerPoint, and Adobe Acrobat;
• Ability to provide exceptional customer service;
• Knowledge of supplies, equipment, and/or services ordering;
• Organizing and coordinating skills;
• Ability to create, compose, and edit written materials;
• Ability to perform simple accounting procedures;
• Skill in the use of operating office equipment;
• Ability to understand and follow specific instructions and procedures;
• Ability to communicate effectively, both orally and in writing;
• Records maintenance skills;
• Ability to maintain confidentiality of records and information;
• undefined

Conditions of Employment

This position is represented by a labor union and is subject to the terms and conditions of the Classified Staff Collective Bargaining Agreement.

Physical Demands

• Limited physical effort required;
• Occasional lifting up to 25 pounds;
• No or very limited exposure to physical risk.

Best consideration date: November 10, 2026

EEO Statement

NNMC is an equal opportunity employer.

Mission

Our mission is to support student success by providing access to affordable, community-based learning opportunities that meet the educational, cultural and economic needs of the region.

Vision

As a Hispanic- and Indigenous-serving institution, sustained by place, culture, and innovation - Northern is a beacon of higher education for all students, igniting minds to create vibrant futures.

Collaborative for Higher Education Shared Services (CHESS)

supports independently governed member colleges by sharing tools, talent, and best practices so that we are laser focused on providing a world-class student experience leading to success for all students.