Administrative Assistant NNMC

Northern New Mexico College; Espanola (NM); On-site; USD 21,000 - 30,000; Full time

Job summary

Northern New Mexico College in Espanola, NM seeks an Administrative Assistant to support the Department of Engineering and Technology. The role assists the department chair, faculty and staff with clerical tasks, budgeting, scheduling, and student registration using Banner.

The ideal candidate has a High School Diploma or GED, 3 years of clerical experience and strong MS Office skills; an Associate degree is preferred. This is a full-time, non-exempt position with standard 40-hour weeks.

Qualifications

• High School Diploma or GED.
• Three (3) years general clerical secretarial experience.
• Associate degree preferred.
• Experience as an Administrative Assistant is a plus.
• Knowledge of MS Windows and MS Office Suite.

Responsibilities

• Provide administrative support for Engineering and Technology programs; assist chair, faculty and staff.
• Answer phones, greet visitors, route inquiries and relay messages.
• Prepare letters, proofread, type, duplicate and distribute documents; file as needed.
• Operate office equipment and maintain meeting minutes and files.
• Assist with inventory, purchase requests and departmental budgets.
• Manage calendars, arrange meetings, travel and reimbursements.
• Assist with textbook adoptions and desk copies from publishers.
• Assist students with registration using Banner; maintain student records.
• Coordinate events at department and college level; learn new applications.
• Ensure classroom cleanliness; prepare work orders for facilities/IT.
• Maintain regular attendance and perform other duties as required.

Skills

Customer service

MS Office proficiency

Communication skills

Data entry

Records management

Office coordination

Education

High School Diploma or GED

Associate degree (preferred)

Tools

MS Word

Excel

PowerPoint

Adobe Acrobat

Job description

Administrative Assistant NNMC### Administrative Assistant NNMCApply: Northern New Mexico College, Espanola, NM: Full time: Posted Yesterday: JR112292**Compensation:**$18.62/hour**Compensation Type:**Non-Exempt**Employment Type:**Regular**Scheduled Weekly Hours:**40**Grade:**NE05**Department:**Administrative Operations**Position Summary**The Administrative Assistant assists the department chair, faculty, staff, and students in the Department of Engineering and Technology with clerical and administrative duties in order to effectively deliver the academic programs to students.**Duties & Responsibilities*** P* rovide administrative support for all programs within the Department of Engineering and Technology; assist the department chair, faculty, and staff in the department;* Provide initial contact between the department and customers (students, faculty, staff and general public) by answering phones, answering questions, taking messages, greeting visitors, and distributing general information regarding programs and courses; direct visitors to the appropriate personnel; relay messages to appropriate personnel;* Perform general office duties, i.e., compose letters, proof, type, duplicate and distribute correspondence, and answer routine questions;* Operate office machines as needed in performance of duties, including personal computer, printer, copier, fax machine, binding machine, etc.;* Maintain minutes and files for department meetings, and other meetings such as curriculum meetings, external advisory committee meetings etc.;* Assist with inventory of department supplies and equipment, prepare purchase requests, and prepare forms necessary for departmental administrative support;* Assist in monitoring and reconciling departmental budgets, including grant budgets, through the use of ordering system, tracking purchase requisitions, purchase orders, shipping documents, invoices, bookstore purchases, and other financial documents;* Manage calendars, and make meeting arrangements, travel, and reimbursement requests;* Assist faculty with textbook adoptions, and request, order, and follow-up on Instructors Desk Copies from Publishers;* Assist students with registration activities using Banner;* Ensure classroom cleanliness, and prepare work orders for facilities and IT department for classroom/office furniture, equipment etc.;* Complete assignments requiring the collection and organization of data, set up and maintain student files, graduation records, etc.;* Coordinate events at the department and college level;* Learn new computer applications as required;* Maintain regular attendance;* Perform other related duties as appropriate or required**MINIMUM JOB REQUIREMENTS:**High School Diploma or GED. Three (3) years general clerical secretarial experience.**PREFERRED QUALIFICATIONS:*** Associate degree* Experience as an Administrative Assistant* undefined**KNOWLEDGE, SKILLS, and ABILITIES:*** Knowledge and proficiency in MS Windows and MS Office including Word, Excel, PowerPoint, and Adobe Acrobat;* Ability to provide exceptional customer service;* Knowledge of supplies, equipment, and/or services ordering;* Organizing and coordinating skills;* Ability to create, compose, and edit written materials;* Ability to perform simple accounting procedures;* Skill in the use of operating office equipment;* Ability to understand and follow specific instructions and procedures;* Ability to communicate effectively, both orally and in writing;* Records maintenance skills;* Ability to maintain confidentiality of records and information;* undefined**CONDITIONS OF EMPLOYMENT:**This position is represented by a labor union and is subject to the terms and conditions of the Classified Staff Collective Bargaining Agreement.**PHYSICAL DEMANDS:*** Limited physical effort required;* Occasional lifting up to 25 pounds;* No or very limited exposure to physical risk.**Best consideration date: November 10, 2026****APPLICATION PROCEDURE:**A complete application must include: 1) a letter of interest; 2) a resume; 3) names/address/email/phone numbers of 3 professional references.**Application materials should be uploaded to the \"Resume Drop Box\" of the application.****EEO STATEMENT:** NNMC is an equal opportunity employer.