Purchasing Administrative Assistant

Eastern New Mexico University; Portales (NM); On-site; USD 30,000 - 42,000; Full time

Job summary

Eastern New Mexico University in Portales, NM is seeking an office clerk to perform a variety of routine clerical tasks under supervision. The role includes typing, filing, data entry, scheduling, and basic budget monitoring within the department.

Qualifications include a high school diploma or GED and at least six months of related experience. The position requires professional communication, confidentiality, and reliability in daily operations.

Qualifications

• High school diploma or GED required.
• Minimum of six months of related experience.
• Ability to perform routine clerical duties accurately.
• Ability to operate standard office equipment and perform data entry.

Responsibilities

• Perform routine secretarial duties including typing, filing, and scheduling meetings.
• Enter data, generate reports, and prepare general correspondence.
• Monitor budgets and maintain basic records for the department.
• Greet visitors, answer inquiries, and route calls as needed.
• Order and stock office supplies and support student workers as assigned.

Skills

Clerical tasks

Data entry

Word processing

Communication

Confidentiality

Customer service

Education

High school diploma or GED

Job description

Position Summary

Under general supervision, perform a variety of office clerical functions for the department(s) on a regular basis

Duties and Responsibilities

• Perform routine secretarial duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings
• Operate a personal computer to enter data, compile and type reports, prepare letters, and general correspondence
• Monitor departmental budget(s) and perform routine record keeping duties
• Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters
• Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen, and route telephone calls, and maintain a log of inquiries as required
• Sort, screen, and distribute mail
• Order, stock, and distribute office supplies
• May oversee the functional activities of student employees
• Must be willing to learn to operate hand trucks, carts, pallet jacks, and do receiving when needed.
• Regular and predictable attendance required
• Perform other related duties as assigned

Minimum Job Requirements

High school diploma or GED certificate and a minimum of six months of experience directly related to the duties specified are required.

Knowledge, Skills, and Abilities

• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Skill in the use of standard office equipment
• Ability to understand and convey procedures and regulations established
• Ability to perform basic bookkeeping procedures
• Ability to maintain confidentiality of records and information
• Skill in word processing and data entry
• Ability to maintain an effective working relationship with others
• Ability to communicate effectively, both orally and in writing

Physical Demand and Working Conditions

• Work is performed during normal work hours but may require some evening or weekend hours
• Work is medium in nature that at times requires exerting up to 40 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities, as well as physical demands, and working conditions. This is not necessarily an all-inclusive listing.]

Condition of Employment

Must pass a pre-employment background check.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at [phone]. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either [e-mail], [phone], or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to [e-mail]. For any other inquiries, please contact Human Resources at [phone] or e-mail [e-mail].

ENMU uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.