Engineering Project Coordinator — BAS & Documentation Lead

Divcon Controls; Irving (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Opportunities for Growth

401K with Employer Match

Disability Coverage

Flexible PTO

Field-Based Employee Benefits

Job summary

Divcon Controls is seeking an Design Engineering Project Coordinator to provide administrative and project coordination support to the Design Engineering team overseeing BAS/BMS projects. You will organize folders, templates, and file structures while maintaining documentation, records, and dashboards.

The role requires strong organizational skills, attention to detail, and the ability to coordinate across multiple engineers and departments in a fast-paced environment.

Qualifications

• Associate degree or equivalent work experience.
• 2+ years of administrative, project coordination, or department support experience within engineering, construction, manufacturing, or technical organization.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).
• Experience with project management or task management software (Monday.com, Smartsheet, Microsoft Project, or similar).
• Experience with document management systems.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Demonstrated ability to work independently while supporting multiple engineers and projects.
• Strong problem-solving and follow-through skills.

Responsibilities

• Provide administrative support to the Design Engineering department and engineering leadership.
• Create, organize, and maintain engineering project folders, documentation, templates, and file structures.
• Ensure engineering documentation is complete, current, and properly archived throughout the project lifecycle.
• Assist with onboarding new engineering projects by establishing folders, checklists, and required documentation.
• Maintain department metrics, reports, and dashboards.
• Assist engineering teams with tracking project schedules, milestones, deliverables, and engineering workload.
• Monitor engineering deliverables including BOMs and RFIs; notify engineers and stakeholders of deadlines.
• Coordinate engineering review meetings and document meeting minutes and action items.
• Serve as a communication liaison between Engineering, Project Management, Purchasing, Manufacturing/Panel Shop, Field Operations, and other internal departments.
• Help resolve documentation gaps by identifying missing information and following up with responsible team members.
• Assist with engineering change tracking and document revisions.
• Support the implementation and continuous improvement of engineering processes, templates, and documentation standards.

Skills

Project coordination

Administrative support

Microsoft Office

Communication

Detail orientation

Education

Associate degree or equivalent

Tools

ACC

Procore

Bluebeam

Vault

MS Project

Smartsheet

Monday.com

SharePoint

Job description

Divcon Controls is seeking an Design Engineering Project Coordinator to provide administrative and project coordination support to the Design Engineering team overseeing BAS/BMS projects. You will organize folders, templates, and file structures while maintaining documentation, records, and dashboards.

The role requires strong organizational skills, attention to detail, and the ability to coordinate across multiple engineers and departments in a fast-paced environment.