BAS Project Coordinator: Field, Docs & Scheduling

Divcon Controls; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Divcon Controls in Chicago is seeking an Assistant Project Manager to support BAS/controls projects from installation through turnover. You will assist with scheduling, documentation, and cost tracking while working under a Project Manager to build toward full ownership.

This role emphasizes coordination of field activities, subcontractors, and progress reporting, with travel to job sites and a focus on meeting safety and quality standards.

Qualifications

• 2–3 years of experience in construction, project coordination, or related field (BAS, MEP, HVAC preferred).
• Experience supporting project execution, documentation, or field coordination.
• Exposure to project scheduling, subcontractor coordination, or construction processes preferred.
• Working knowledge of building automation systems, HVAC controls, or electrical systems preferred.
• Strong organizational, coordination, and time management skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Effective communication skills with both internal teams and external stakeholders.
• Proficiency in Microsoft Office and project management software platforms.
• OSHA 30 certification obtained within the past two (2) years is required.
• If certification is not current or has not been completed, OSHA 30 training will be provided and must be successfully completed within the first week of employment.

Responsibilities

• Assist in coordinating day‑to‑day execution of BAS/controls projects to ensure alignment with engineering designs, schedules, and customer requirements.
• Manage defined scopes of work or smaller projects under supervision.
• Support development and maintenance of project schedules, including milestone tracking and updates.
• Obtain, organize, and maintain project documentation including contracts, drawings, and specifications.
• Assist in reviewing submittals and drawing packages prior to field execution.
• Maintain accurate project records in DivPro, including notes, milestones, and billing support data.
• Coordinate subcontractors and Controls Technicians for assigned project scopes.
• Support commissioning activities by tracking progress and ensuring task completion.
• Conduct site visits as needed to monitor progress and document field conditions.
• Track purchase orders, change orders, and project expenses.
• Assist in monitoring project budgets and identifying potential variances.
• Support monthly billing processes and milestone reporting for review by the Project Manager.
• Assist with review of technician timecards for alignment with project work.
• Participate in project meetings and provide updates on progress, risks, and issues.
• Support customer communication and help manage expectations on schedules and deliverables.
• Escalate project risks or issues to the Project Manager in a timely manner.

Skills

BAS experience

MEP coordination

HVAC controls

Microsoft Office

Project management

Communication

Safety standards

Tools

MS Project

Excel

Scheduling software

Job description

Divcon Controls in Chicago is seeking an Assistant Project Manager to support BAS/controls projects from installation through turnover. You will assist with scheduling, documentation, and cost tracking while working under a Project Manager to build toward full ownership.

This role emphasizes coordination of field activities, subcontractors, and progress reporting, with travel to job sites and a focus on meeting safety and quality standards.