Engineering Project Coordination Specialist

STraffic America, LLC.; Vienna (VA); On-site; USD 65,000 - 75,000; Full time

Job summary

The Project Management Specialist (Engineering Support) in Vienna, VA on-site supports engineering and project teams in a fast-paced, collaborative environment, coordinating priorities, documentation, and communications to keep programs on track from initiation through completion.

You will work with project managers, engineers, contractors, vendors and clients to enable successful execution, maintain clear stakeholder communication, and ensure compliance across technical reviews and site visits.

Qualifications

• Bachelor's degree in Engineering or related field, or equivalent experience.
• 2+ years in project coordination or engineering support; entry-level considered.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite.
• Experience with Jira, Asana, Confluence or similar PM tools.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong collaborative, team-oriented approach.
• Willingness to travel ~25–30%.

Responsibilities

• Support project managers with scheduling, reporting, documentation, and coordination.
• Coordinate meetings, prepare agendas, record minutes, track follow-ups.
• Liaise between engineering teams, contractors, vendors, clients and stakeholders.
• Assist with proposals, status reports, presentations, and submittals.
• Monitor timelines, milestones, deliverables, and budgets.
• Support procurement and contract administration.
• Maintain digital filing systems and version control of project documentation.
• Facilitate communication during site visits and reviews.
• Help keep projects organized, compliant, and on schedule.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Interpersonal skills

Team collaboration

Travel readiness

Education

Bachelor's degree in Engineering or related field

Tools

Microsoft Office

Jira

Asana

Confluence

Job description

The Project Management Specialist (Engineering Support) in Vienna, VA on-site supports engineering and project teams in a fast-paced, collaborative environment, coordinating priorities, documentation, and communications to keep programs on track from initiation through completion.

You will work with project managers, engineers, contractors, vendors and clients to enable successful execution, maintain clear stakeholder communication, and ensure compliance across technical reviews and site visits.