Engineering Executive Assistant

Continental Electronics Corporation; Richardson, Northern (TX, KY); Hybrid; USD 39,000 - 55,000; Full time

Job summary

OSI Systems, Inc. in Richardson, TX seeks an Engineering Administrative Assistant to support the Senior Director of Engineering and act as a strategic partner in managing priorities and communications.

The role requires discretion in handling confidential information, calendar management, travel coordination, and preparation of leadership materials. Strong Microsoft Office skills and prior experience in engineering settings are essential.

Qualifications

• Bachelor’s degree preferred, or equivalent experience in lieu of degree.
• 2+ years of executive or senior administrative support experience, including support for Director-level or higher.
• Experience working in engineering, technology, or other technical environments.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word).
• Demonstrated ability to manage complex schedules, priorities, and high volumes of information.

Responsibilities

• Manage complex calendars to align business priorities, including scheduling for the Field Service Department.
• Coordinate travel arrangements, expense reports, and procurement requests.
• Support execution of key engineering initiatives by tracking priorities, deliverables, and deadlines.
• Coordinate leadership team meetings, staff meetings, and offsites (agenda development, materials, notes, action tracking).
• Drive follow-ups on action items and ensure alignment across Engineering leadership.
• Assist with headcount tracking and quarterly/annual planning cycles.
• Handle sensitive and confidential information with discretion.
• Coordinate cross-functional meetings and ensure clear communication and follow-through.
• Assist in preparing materials for business reviews, leadership updates, customer visits, etc.
• Assist in analyzing basic data and synthesizing information for leadership decision-making.
• Track budgets, expenses, and resource allocation in partnership with finance teams.

Skills

Executive support

Calendar management

Travel coordination

Advanced MS Office

Engineering environment

Education

Bachelor’s degree or equivalent experience

Tools

Excel

PowerPoint

Outlook

Word

Job description

OSI Systems, Inc. in Richardson, TX seeks an Engineering Administrative Assistant to support the Senior Director of Engineering and act as a strategic partner in managing priorities and communications.

The role requires discretion in handling confidential information, calendar management, travel coordination, and preparation of leadership materials. Strong Microsoft Office skills and prior experience in engineering settings are essential.