Engineering Administrator

Rapiscan Systems, Inc.; Richardson, Northern (TX, KY); Hybrid; USD 59,000 - 85,000; Full time

Benefits offered by this job

Health plans

401(k)

Health savings account

Disability insurance

Life insurance

AD&D insurance

Paid time off

Flexible time-off

Job summary

OSI Systems, Inc. is seeking an Engineering Administrative Assistant to provide high-level support to the Senior Director of Engineering in a fast-paced, technically sophisticated environment.

The role involves calendar management, travel coordination, and assisting with major engineering initiatives, budgeting, and cross-functional communications to help leadership focus on critical objectives.

Qualifications

• Bachelor’s degree preferred or equivalent experience in lieu of degree.
• 2+ years of executive or senior administrative support experience.
• Experience in engineering, technology, or technical environments.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word).
• Ability to manage complex schedules and high volumes of information.

Responsibilities

• Manage highly dynamic calendars for the Senior Director of Engineering and the Field Service Department.
• Coordinate travel, expenses, and procurement requests.
• Track priorities, deliverables, and deadlines for key initiatives.
• Prepare materials for leadership reviews and meetings.
• Maintain confidential information with discretion.
• Assist in headcount tracking and planning cycles.

Skills

Executive presence

Time management

Scheduling expertise

Communication

Cross-functional teamwork

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Overview

Continental Electronics Corporation is a leading provider of RF technologies and innovative solutions with 80 years of proven performance. CEC has experienced significant recent growth and has established itself as the go-to supplier for a diversified product line supporting a wide spectrum of markets from commercial products, military customers, to space research laboratories.

The Engineering Administrative Assistant provides dedicated, high-level support to the Senior Director of Engineering, acting as a strategic partner in helping manage priorities, communications, and operational execution. This role requires exceptional judgment, discretion, and the ability to operate proactively in a fast-paced, highly technical environment. The ideal candidate excels at managing complexity, anticipating needs, and enabling the engineering leaders to focus on critical business objectives.

Responsibilities

• Manage highly dynamic and complex calendars to align business priorities, including scheduling for the Field Service Department
• Manage travel arrangements, expense reports, and procurement requests
• Support execution of key engineering initiatives by tracking priorities, deliverables, and deadlines
• Coordinate leadership team meetings, staff meetings, and offsites (agenda development, materials, notes, action tracking) for the Engineering Department
• Drive follow-ups on action items and ensure alignment across Engineering leadership
• Assist with headcount tracking, and quarterly/annual planning cycles
• Handle sensitive and confidential information with the utmost discretion
• Coordinate cross-functional meetings and ensure clear communication and follow-through
• Assist in preparing materials for business reviews, leadership updates, customer visits, etc.
• Assist in analyzing basic data and synthesizing information for leadership decision-making
• Track budgets, expenses, and resource allocation in partnership with finance teams
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem
• Duties may be modified or assigned at any time to meet the needs of the business

Qualifications

• Bachelor’s degree preferred, or equivalent experience in lieu of degree
• 2+ years of executive or senior administrative support experience, including support for Director-level or higher
• Experience working in engineering, technology, or other technical environments
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word)
• Demonstrated ability to manage complex schedules, priorities, and high volumes of information

Competencies

• Executive Presence: Builds credibility and trust with senior leaders and stakeholders
• Business Acumen: Understands engineering priorities and organizational goals
• Anticipation & Proactivity: Identifies needs before they arise and takes action
• Operational Excellence: Drives efficiency, structure, and clarity
• Communication Mastery: Produces clear, concise, and executive-ready materials
• Relationship Management: Navigates complex stakeholder environments effectively
• Resilience & Adaptability: Thrives under pressure and in changing priorities

Please review our benefits here: Life at OSI

Pay may range from $28.46 - $40.67 hourly

The pay range above represents annual base salary only. Final compensation will be determined based on factors such as your job level, geographic location, date of hire, experience, job-related knowledge and skills, and education in conjunction with market and business considerations.

Base salary is one component of your total rewards package. You may be eligible for long-term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits. In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full-Time salaried employees are entitled to flexible time-off.

NOTICE TO THIRD PARTY AGENCIES

OSI Systems, Inc. and its subsidiaries (collectively “OSI”) does not accept unsolicited resumes from recruiters or employment agencies. If any person or entity, including a recruiter or agency, submits any information, including any resume or information regarding any potential candidate, without a signed agreement in place with OSI, OSI explicitly reserves the right to use such information, and pursue and/or hire such candidates, without any financial obligation to the person, recruiter or agency. Any unsolicited information or resumes, including those submitted directly to hiring managers, are considered and deemed to be the property of OSI.

Equal Opportunity Employer - Disability and Veteran

Know Your Rights

Poster Link:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.