Engineering Administrative Coordinator

Bountiful City; Bountiful (UT); On-site; USD 30,000 - 36,000; Part time

Job summary

Bountiful City is seeking a part-time Administrative Support Specialist for the Engineering Department. Under supervision, you will assist the Public Works Director, Building Official, and Building Inspector with a wide range of clerical duties and document management in a fast-paced municipal setting in Utah.

Responsibilities include handling calls, scheduling, file maintenance, meeting minutes, and preparing reports.

Qualifications

• High school diploma or GED or equivalent.
• Three years' full-time secretarial support experience; related post-high school training may substitute for one year.
• Must be able to type 55 wpm.
• Must have a valid Utah Driver's License.
• Must pass background, driving record, and pre-employment drug test.

Responsibilities

• Act as intermediary between Engineering staff and the public, screening calls, letters, and visitors.
• Schedule meetings and appointments.
• Organize and maintain files and records for the Director and Engineering staff.
• Schedule use of department facilities and prepare meeting materials.
• Take and transcribe meeting minutes and draft routine letters.
• Answer routine inquiries and route information to staff.
• Edit correspondence and reports; prepare special reports gathering data.
• Assist in coordinating administrative projects and operations.
• Maintain digital archives of plans and inspection reports.
• Assist with scheduling building inspections and monthly reports.

Skills

Office management

Customer service

Multitasking

Verbal & written communication

Confidential information handling

Education

High school diploma

GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Telephone systems

Job description

Bountiful City is seeking a part-time Administrative Support Specialist for the Engineering Department. Under supervision, you will assist the Public Works Director, Building Official, and Building Inspector with a wide range of clerical duties and document management in a fast-paced municipal setting in Utah.

Responsibilities include handling calls, scheduling, file maintenance, meeting minutes, and preparing reports.