Administrative Assistant

Utahtesting; Utah; On-site; USD 16,531 - 27,552; Part time

Job summary

Utah Testing and Engineering in West Valley is seeking an Administrative Professional in a part-time capacity to support our office operations. The role focuses on organizing data, coordinating schedules, and providing essential support to staff.

You will handle calls, prepare reports, coordinate inspections and travel, and help with events. The ideal candidate is detail-oriented, proficient with Microsoft Office, and able to work independently.

Qualifications

• High school diploma or GED required.
• 0-3 years of experience in an administrative role helps.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Enter data and maintain filing systems for inspector and technician reports.
• Schedule inspections, meetings, trainings, and staff events (including lunches).
• Answer and route calls, direct to staff or voicemail, and screen solicitations.
• Assist with preparing project reports, proposals, and other business documents.
• Coordinate fleet maintenance records and logistics.
• Arrange staff travel and conference registrations.
• Perform other duties as assigned.

Skills

Friendly demeanor

Self-starter

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Utah Testing and Engineering is seeking a highly motivated and organizedAdministrative Professionalto support our growing organization in ourWest Valleyoffice. Thispart timerole is a critical part of our office operations, providing essential support to our staff while ensuring smooth day-to-day functions within the firm.

Your Impact

The Administrative Professional provides both strategic and operational support to service center managers throughout the organization.

• Enter data and maintain accurate filing systems for inspector and technician reports.
• Schedule and coordinate inspections (if needed), team meetings, training sessions, and company events, including staff lunches.
• Answer and route incoming calls professionally, including directing calls to the appropriate staff member or voicemail and screening solicitor inquiries.
• Assist with preparing project reports, requests for proposals, and other business documents.
• Support fleet vehicle maintenance coordination and record-keeping.
• Coordinate conference registration, travel arrangements, and scheduling for staff members.
• Perform other duties as assigned.

Who We Are

At Utah Testing and Engineering, we are looking for talented people who will help make our company the best it can be for our employees and our clients. We are seeking candidates who embrace diversity, equity, and inclusion in a workplace where everyone feels valued and inspired. We are committed to producing quality work and lasting relationships.

At Utah Testing and Engineering, we have an upbeat environment full of creativity and ingenuity. We valueSafety, Balance,andFun, which means that we proactively seek to improve the overall wellbeing of our team members. We embrace innovation and flexibility, allowing our associates to enjoy a work-life balance that best fits their needs. Our environment fosters community and camaraderie between associates no matter if their position is in our offices or in the field.

Who You Are:

Required Qualifications

• High school diploma or GED required
• 0-3 years of experience in an administrative, office coordination, data entry or executive support role (experience in an engineering, construction, or professional services firm is a plus)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Friendly demeanor
• Self-starter with the ability to work independently and as part of a team

We encourage you to apply whether your experience aligns with every qualification or not. We have open positions for non-certified candidates and are willing to train the right person. We’re focused on cultivating a community of people who can grow with us, and you might be the person we’re looking for, even if you don’t realize it yet.