Engineering Services Administrative Specialist

Socket.dev; South Jordan (UT); On-site; USD 42,000 - 62,000; Full time

Job summary

The City of South Jordan is hiring a Full-Time Engineering Services Administrative Assistant to provide administrative support for Engineering Services, Building and Planning. You will assist residents, contractors, developers, and City staff with department processes and help keep information and daily operations organized.

The role requires a high school diploma or equivalent with at least one year of office experience, strong communication, and proficiency in Microsoft 365 and Adobe tools.

Qualifications

• High school graduate (or equivalent) with at least one year of office administration or customer service experience.
• Strong communicator who provides professional, helpful customer service—even when situations are challenging.
• Organized and detail-oriented, with the ability to manage multiple priorities, deadlines, and interruptions.
• Proficient with Microsoft 365 applications (Word, Outlook, Excel) and Adobe software.
• Collaborative team member with initiative, sound judgment, adaptability, and willingness to learn new processes and technology.
• Able to build positive working relationships with coworkers, City officials, contractors, developers, and the public.
• Utah Class D Driver License; Notary public license preferred.

Responsibilities

• Provide administrative and front-desk support, including answering and routing calls, relaying messages, and assisting customers in person.
• Assist residents, contractors, developers, and City officials with questions about department services and processes.
• Prepare and coordinate department communications, meeting materials, minutes, notices, agreements, and other administrative documents.
• Receive and process development applications and building permits, including coordinating documentation, revisions, resubmittals, payments, bonds, and clearances.
• Schedule building inspection requests and assist with certificates of occupancy or completion and utility clearances.
• Coordinate development-related documentation and plat recording with external stakeholders and the County Recorder.
• Help maintain organized department records and support records management requirements.

Skills

Customer service

Communication

Organization

Teamwork

Adaptability

Initiative

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Adobe software

Job description

The City of South Jordan is hiring a Full-Time Engineering Services Administrative Assistant to provide administrative support for Engineering Services, Building and Planning. You will assist residents, contractors, developers, and City staff with department processes and help keep information and daily operations organized.

The role requires a high school diploma or equivalent with at least one year of office experience, strong communication, and proficiency in Microsoft 365 and Adobe tools.