Part-Time Engineering Administrative Assistant

Bountiful City; Bountiful (UT); On-site; USD 30,000 - 36,000; Part time

Job summary

Bountiful City is seeking a part-time Administrative Support Specialist for the Engineering Department. Under supervision, you will assist the Public Works Director, Building Official, and Building Inspector with a wide range of clerical duties and document management in a fast-paced municipal setting in Utah.

Responsibilities include handling calls, scheduling, file maintenance, meeting minutes, and preparing reports.

Qualifications

• High school diploma or GED or equivalent.
• Three years' full-time secretarial support experience; related post-high school training may substitute for one year.
• Must be able to type 55 wpm.
• Must have a valid Utah Driver's License.
• Must pass background, driving record, and pre-employment drug test.

Responsibilities

• Act as intermediary between Engineering staff and the public, screening calls, letters, and visitors.
• Schedule meetings and appointments.
• Organize and maintain files and records for the Director and Engineering staff.
• Schedule use of department facilities and prepare meeting materials.
• Take and transcribe meeting minutes and draft routine letters.
• Answer routine inquiries and route information to staff.
• Edit correspondence and reports; prepare special reports gathering data.
• Assist in coordinating administrative projects and operations.
• Maintain digital archives of plans and inspection reports.
• Assist with scheduling building inspections and monthly reports.

Skills

Office management

Customer service

Multitasking

Verbal & written communication

Confidential information handling

Education

High school diploma

GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Telephone systems

Job description

Posting Date: September 17, 2026

Department: Engineering

Reports to: Public Works Director/City Engineer

Salary Range: Starting Salary $23.06 per hour

Position Type: Part-Time

Deadline to Apply: Sunday, October 4, 2026

Overview

Under general supervision, performs a full range of secretarial and administrative support functions for the Public Works Director and Engineering Department staff, including the Building Official and Building Inspector.

Essential Job Functions

• Acts as intermediary between the Engineering Department staff and the public, including screening telephone calls, letters, and visitors.
• Scheduling meetings and appointments.
• Organizes and maintains files and records for the Director and the Engineering Department.
• Schedules use of department facilities.
• Take and transcribe meeting minutes.
• Composes and types routine letters and memoranda.
• Answers routine correspondence or routes it to appropriate staff.
• Answers routine questions and furnishes information.
• Edits correspondence and reports.
• Research and prepares special reports, including gathering and summarizing data.
• Schedules and prepare materials for meetings.
• Assist in coordinating administrative projects, tasks, and operations.
• Organizing, maintaining, and digitally archiving paper plans and inspection reports or related documents.
• Reviews plans for acceptance criteria, processes payments, assists with scheduling building inspections, and assist with preparation of monthly reports.
• Follows up on pending matters.

Knowledge, Skills, and Abilities

• Knowledge of office management practices and procedures.
• Knowledge of departmental operations and functions.
• Knowledge of general bookkeeping practices and procedures.
• Knowledge of computer software: Microsoft Word, Excel, Outlook, etc.
• Skill in establishing and maintaining effective working relationships with other City staff and the public.
• Skill in following complex oral and written instructions, policies, and procedures.
• Skill in operating a variety of office equipment, including desktop computer and telephone equipment.
• Ability to maintain and handle confidential information.
• Ability to work under pressure and be multi-task oriented.
• Ability to communicate effectively and professionally both verbally and in writing.

Qualifications

• High school diploma, GED, or equivalent
• Experience equivalent to three years' full-time secretarial support work, completion of a post high school training program in a closely related area may substitute for one year of the required experience
• Must be able to type 55 wpm
• Must have a valid Utah Driver's License
• Must be able to successfully pass a background check, a driving record check, and a pre-employment drug test
• Candidates must successfully pass a background check, a driving record check, and a pre-employment drug test. Please note that any job offer extended will be contingent upon the results of these requirements.