Engineering Admin & Scheduling Specialist - Part-Time

Bountiful; Bountiful (UT); On-site; USD 26,000 - 37,000; Part time

Job summary

City of Bountiful is seeking a part-time administrative assistant for the Public Works Director and Engineering Department. The role includes screening the public, scheduling meetings, maintaining files, taking minutes, and preparing reports.

The position requires 55 words per minute typing, a valid Utah driver’s license, and the ability to pass background checks and drug screening. Proficiency in Word, Excel, and Outlook is expected.

Qualifications

• High school diploma or GED (or equivalent).
• Post-high school training in a closely related area may substitute for one year of experience.
• Must be able to type 55 wpm.
• Must have a valid Utah Driver's License.
• Background check, driving record check, and pre-employment drug test required.

Responsibilities

• Acts as intermediary between Engineering Department staff and the public, screening calls, letters, and visitors.
• Schedules meetings and appointments.
• Organizes and maintains files and records for the Director and Engineering Department.
• Schedules use of department facilities.
• Takes and transcribes meeting minutes.
• Composes and types routine letters and memoranda.
• Answers routine correspondence or routes it to appropriate staff.
• Edits correspondence and reports.
• Researches and prepares special reports, including data gathering and summarization.
• Schedules and prepares materials for meetings.
• Coordinates administrative projects and operations.
• Organizes and maintains paper plans and inspection reports, and archives documents.
• Reviews plans for acceptance criteria and assists with scheduling inspections and monthly reports.

Skills

Office management

Public liaison

Multi-tasking

Written communication

Verbal communication

Confidential information handling

Education

High school diploma or GED

Post-high school training in related area

Tools

Microsoft Word

Excel

Outlook

Job description

City of Bountiful is seeking a part-time administrative assistant for the Public Works Director and Engineering Department. The role includes screening the public, scheduling meetings, maintaining files, taking minutes, and preparing reports.

The position requires 55 words per minute typing, a valid Utah driver’s license, and the ability to pass background checks and drug screening. Proficiency in Word, Excel, and Outlook is expected.