Part-Time Engineering Administrative Assistant

Bountiful; Bountiful (UT); On-site; USD 26,000 - 37,000; Part time

Job summary

City of Bountiful is seeking a part-time administrative assistant for the Public Works Director and Engineering Department. The role includes screening the public, scheduling meetings, maintaining files, taking minutes, and preparing reports.

The position requires 55 words per minute typing, a valid Utah driver’s license, and the ability to pass background checks and drug screening. Proficiency in Word, Excel, and Outlook is expected.

Qualifications

• High school diploma or GED (or equivalent).
• Post-high school training in a closely related area may substitute for one year of experience.
• Must be able to type 55 wpm.
• Must have a valid Utah Driver's License.
• Background check, driving record check, and pre-employment drug test required.

Responsibilities

• Acts as intermediary between Engineering Department staff and the public, screening calls, letters, and visitors.
• Schedules meetings and appointments.
• Organizes and maintains files and records for the Director and Engineering Department.
• Schedules use of department facilities.
• Takes and transcribes meeting minutes.
• Composes and types routine letters and memoranda.
• Answers routine correspondence or routes it to appropriate staff.
• Edits correspondence and reports.
• Researches and prepares special reports, including data gathering and summarization.
• Schedules and prepares materials for meetings.
• Coordinates administrative projects and operations.
• Organizes and maintains paper plans and inspection reports, and archives documents.
• Reviews plans for acceptance criteria and assists with scheduling inspections and monthly reports.

Skills

Office management

Public liaison

Multi-tasking

Written communication

Verbal communication

Confidential information handling

Education

High school diploma or GED

Post-high school training in related area

Tools

Microsoft Word

Excel

Outlook

Job description

Posting Date: September 17, 2026

Department: Engineering

Reports to: Public Works Director/City Engineer

Salary Range: Starting Salary $23.06 per hour

Position Type: Part-Time

Deadline to Apply: Sunday, October 4, 2026

Overview:

Under general supervision, performs a full range of secretarial and administrative support functions for the Public Works Director and Engineering Department staff, including the Building Official and Building Inspector.

Essential Job Functions:

• Acts as intermediary between the Engineering Department staff and the public, including screening telephone calls, letters, and visitors.
• Scheduling meetings and appointments.
• Organizes and maintains files and records for the Director and the Engineering Department.
• Schedules use of department facilities.
• Take and transcribe meeting minutes.
• Composes and types routine letters and memoranda.
• Answers routine correspondence or routes it to appropriate staff.
• Answers routine questions and furnishes information.
• Edits correspondence and reports.
• Research and prepares special reports, including gathering and summarizing data.
• Schedules and prepare materials for meetings.
• Assist in coordinating administrative projects, tasks, and operations.
• Organizing, maintaining, and digitally archiving paper plans and inspection reports or related documents.
• Reviews plans for acceptance criteria, processes payments, assists with scheduling building inspections, and assist with preparation of monthly reports.
• Follows up on pending matters.

Knowledge, Skills, and Abilities:

• Knowledge of office management practices and procedures.
• Knowledge of departmental operations and functions.
• Knowledge of general bookkeeping practices and procedures.
• Knowledge of computer software: Microsoft Word, Excel, Outlook, etc.
• Skill in establishing and maintaining effective working relationships with other City staff and the public.
• Skill in following complex oral and written instructions, policies, and procedures.
• Skill in operating a variety of office equipment, including desktop computer and telephone equipment.
• Ability to maintain and handle confidential information.
• Ability to work under pressure and be multi-task oriented.
• Ability to communicate effectively and professionally both verbally and in writing.

Qualifications:

High school diploma, GED, or equivalent

Experience equivalent to three years' full-time secretarial support work, completion of a post high school training program in a closely related area may substitute for one year of the required experience

Must be able to type 55 wpm

Must have a valid Utah Driver's License

Must be able to successfully pass a background check, a driving record check, and a pre-employment drug test

Candidates must successfully pass a background check, a driving record check, and a pre-employment drug test. Please note that any job offer extended will be contingent upon the results of these requirements.