Secretary - Permit Technician

City-of-Logan; Logan (UT); On-site; USD 23,000 - 28,000; Part time

Job summary

City of Logan is seeking a part-time secretary/administrative assistant for the Public Works Department and Engineering Division in Logan, Utah. The role entails handling permit intake, filing, and general office support with a work schedule of 20–30 hours per week, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Candidates should have a high school diploma or equivalent; two years of clerical experience or related secretarial training is preferred. The position is non-exempt and located in Logan.

Qualifications

• Must have a standard high school diploma or equivalent.
• Preference given to two years of full-time secretarial/clerical experience or secretarial training program.

Responsibilities

• Performs permit intake and tracks permit applications, ensuring timely processing and issuance of permits.
• Verifies required information and determines processes for simple and complex applications.
• Schedules inspections and answers questions about permits and review processes.
• Maintains files of inspections, permits, and approved documentation; follows up on incomplete applications and expired permits.

Skills

Office management

Department operations

Bookkeeping

Relationship skills

Instructions

Office equipment

Confidentiality

Multitasking

Education

High school diploma or equivalent

Post-high school secretarial training

Tools

Microsoft Office

Job description

Salary: $17.00 - $20.00

Job Type: Part-Time

Location: Logan, Utah

Department: Public Works

FLSA Status: Non-Exempt

Appointed Position: No

Job Number: 26-68

Closing Date: Until Filled

Description:

Under general supervision, performs a variety of routine and complex secretarial and administrative/office support functions for the Department Head and Division Manager of the Public Works Department and Engineering Division.

Work 20 to 30 hours per week. Some flexibility may be available with work schedule, but must be between 8:00 a.m. – 5:00 p.m., Monday - Friday.

Qualifications:

Must be a graduate of a standard senior high school or equivalent. Preference given to experience equivalent to two (2) years full-time secretarial/clerical support work or completion of a post high school training program in secretarial sciences including the use of word processors.

Responsibilities:

Conducts permit intake and track permit applications while ensuring timely processing of applications and issuance of permits. Verifies required information submitted with applications. Determines appropriate processes for simple and complex applications and expedites processing and approval as possible. Upon completion of review process, issues permits and schedules inspections as necessary. Answers questions regarding Work in the Right of Way permits and the application and review processes. Maintains files of inspections, approved documentation and permits. Reviews files for incomplete applications and expired permits and determines necessary follow-up action to be taken.

Knowledge, Skills, and Abilities:

Knowledge of office management practices and procedures.

Knowledge of departmental operations and functions.

Knowledge of general bookkeeping/billing practices and procedures.

Knowledge of computer software used to complete assigned projects. Microsoft Suites including Excel, Word, and Power Point.

Knowledge of mapping programs helpful.

Skill in establishing and maintaining effective working relationships with corporate/government organization staff, other City staff, and the public.

Skill in following complex oral and written instructions, policies, and procedures.

Skill in operating a variety of office equipment, including word processor, computer terminal, document reproduction and scanning, and telephone.

Ability to maintain and handle confidential information.

Ability to work under pressure and be multi-task oriented.

Essentials:

Essential functions, as determined under the Americans with Disabilities Act, may include the above tasks, knowledge, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions of this class. The approved class specifications are not intended to and do not infer or create any employment, compensation, or contract rights to any person(s). This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.

Benefits:

Benefits are not available to Part-time employees.