Secretary III - Permit Technician

City of Logan; Logan (UT); On-site; USD 23,000 - 28,000; Part time

Job summary

City of Logan is seeking a part-time secretary to support the Public Works Department and Engineering Division. Under general supervision, you will handle routine and complex administrative tasks, manage permit intake, and coordinate inspections, with 20–30 hours weekly between 8:00 a.m. and 5:00 p.m.

Monday through Friday. The ideal candidate has a high school diploma and secretarial training or equivalent experience, plus familiarity with Microsoft Office and basic bookkeeping.

Qualifications

• Must be a graduate of a standard senior high school or equivalent.
• Preference given to experience equivalent to two (2) years full-time secretarial/clerical support work or completion of a post high school training program in secretarial sciences including the use of word processors.

Responsibilities

• Conducts permit intake and track permit applications while ensuring timely processing of applications and issuance of permits.
• Verifies required information submitted with applications and determines appropriate processing steps.
• Issues permits and schedules inspections as necessary.
• Answers questions regarding Work in the Right of Way permits and the application and review processes.
• Maintains files of inspections, approved documentation and permits.
• Reviews files for incomplete applications and expired permits and determines necessary follow-up action.

Skills

Office management practices

Department operations

Confidential information handling

Relationship building

Multi-tasking

Following complex instructions

Mapping programs

Education

High school diploma

Post high school secretarial training program

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Word processors

Job description

Salary: $17.00 - $20.00

Job Type: Part-Time

Location: Logan, Utah

Department: Public Works

FLSA Status: Non-Exempt

Appointed Position: No

Job Number: 26-68

Closing Date: Until Filled

Description:

Under general supervision, performs a variety of routine and complex secretarial and administrative/office support functions for the Department Head and Division Manager of the Public Works Department and Engineering Division.

Work 20 to 30 hours per week. Some flexibility may be available with work schedule, but must be between 8:00 a.m. – 5:00 p.m., Monday - Friday.

Qualifications:

Must be a graduate of a standard senior high school or equivalent. Preference given to experience equivalent to two (2) years full-time secretarial/clerical support work or completion of a post high school training program in secretarial sciences including the use of word processors.

Responsibilities:

Conducts permit intake and track permit applications while ensuring timely processing of applications and issuance of permits. Verifies required information submitted with applications. Determines appropriate processes for simple and complex applications and expedites processing and approval as possible. Upon completion of review process, issues permits and schedules inspections as necessary. Answers questions regarding Work in the Right of Way permits and the application and review processes. Maintains files of inspections, approved documentation and permits. Reviews files for incomplete applications and expired permits and determines necessary follow-up action to be taken.

Knowledge, Skills, and Abilities:

Knowledge of office management practices and procedures.

Knowledge of departmental operations and functions.

Knowledge of general bookkeeping/billing practices and procedures.

Knowledge of computer software used to complete assigned projects. Microsoft Suites including Excel, Word, and Power Point.

Knowledge of mapping programs helpful.

Skill in establishing and maintaining effective working relationships with corporate/government organization staff, other City staff, and the public.

Skill in following complex oral and written instructions, policies, and procedures.

Skill in operating a variety of office equipment, including word processor, computer terminal, document reproduction and scanning, and telephone.

Ability to maintain and handle confidential information.

Ability to work under pressure and be multi-task oriented.

Essentials:

Essential functions, as determined under the Americans with Disabilities Act, may include the above tasks, knowledge, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions of this class. The approved class specifications are not intended to and do not infer or create any employment, compensation, or contract rights to any person(s). This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.

Benefits:

Benefits are not available to Part-time employees.