Engineering Admin Assistant — Fast-Paced Project Support

Talentify; Powell (TN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid vacation and holidays

Tuition reimbursement

Life insurance

Short- and long-term disability

Drug-free/smoke-free workplace

Job summary

CleanAir Engineering is seeking an organized Administrative Assistant to support the Performance Group in Knoxville, Tennessee. You will assist with invoicing, purchasing, travel coordination, document preparation, and client/vendor requirements to keep operations running smoothly.

You will work with engineers, sales personnel, and leadership in a fast-paced, collaborative environment, handling day-to-day tasks with attention to detail and proactive communication.

Qualifications

• 2+ years of clerical or administrative experience
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent attention to detail and proofreading skills
• Strong written and verbal communication skills
• Ability to work independently and in a team
• Occasional extra hours (about 10%)
• Ability to lift 10–25 pounds

Responsibilities

• Assist with invoicing by reviewing project documentation and correspondence and working with various software and spreadsheet tools
• Support sales and safety vendor submittals for potential and existing clients
• Maintain and update department and corporate information systems to keep records accurate and current
• Enter purchase order information and process department and project expenses for payment
• Review project document submittals for client and project information, organization, grammar, and spelling
• Coordinate project travel, logistics, and shipping needs
• Support special projects and nonrecurring initiatives as needed
• Provide general administrative support to engineers, sales personnel, technical staff, and department leadership

Skills

Clerical experience

MS Office

Organizational skills

Proofreading

Communication

Flexible hours

Physical ability

Education

High school diploma or equivalent

Tools

PowerPoint

Job description

CleanAir Engineering is seeking an organized Administrative Assistant to support the Performance Group in Knoxville, Tennessee. You will assist with invoicing, purchasing, travel coordination, document preparation, and client/vendor requirements to keep operations running smoothly.

You will work with engineers, sales personnel, and leadership in a fast-paced, collaborative environment, handling day-to-day tasks with attention to detail and proactive communication.