Administrative Assistant

Talentify; Powell (TN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid vacation and holidays

Tuition reimbursement

Life insurance

Short- and long-term disability

Drug-free/smoke-free workplace

Job summary

CleanAir Engineering is seeking an organized Administrative Assistant to support the Performance Group in Knoxville, Tennessee. You will assist with invoicing, purchasing, travel coordination, document preparation, and client/vendor requirements to keep operations running smoothly.

You will work with engineers, sales personnel, and leadership in a fast-paced, collaborative environment, handling day-to-day tasks with attention to detail and proactive communication.

Qualifications

• 2+ years of clerical or administrative experience
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent attention to detail and proofreading skills
• Strong written and verbal communication skills
• Ability to work independently and in a team
• Occasional extra hours (about 10%)
• Ability to lift 10–25 pounds

Responsibilities

• Assist with invoicing by reviewing project documentation and correspondence and working with various software and spreadsheet tools
• Support sales and safety vendor submittals for potential and existing clients
• Maintain and update department and corporate information systems to keep records accurate and current
• Enter purchase order information and process department and project expenses for payment
• Review project document submittals for client and project information, organization, grammar, and spelling
• Coordinate project travel, logistics, and shipping needs
• Support special projects and nonrecurring initiatives as needed
• Provide general administrative support to engineers, sales personnel, technical staff, and department leadership

Skills

Clerical experience

MS Office

Organizational skills

Proofreading

Communication

Flexible hours

Physical ability

Education

High school diploma or equivalent

Tools

PowerPoint

Job description

Administrative Assistant

CleanAir Engineering is a global leader in independent performance testing and custom engineering solutions, serving clients worldwide from offices in seven cities. For more than 50 years, we have supported complex energy and industrial systems through data-driven insights in thermal and hydraulic performance analysis, sound and emissions testing, precision instrumentation rental, and turnkey equipment manufacturing.

We're looking for an organized, dependable Administrative Assistant to join our Performance Group in Knoxville, Tennessee. This is a key support role within a close-knit, fast-paced team of engineers, technical and support staff, and leadership.

As a central resource for the group, you'll help keep day-to-day operations and project administration running smoothly. The role offers plenty of variety, from invoicing and document preparation to travel coordination, purchasing, shipping, and client and vendor requirements. We're looking for someone who takes pride in being organized, pays attention to detail, and enjoys helping a busy team stay on track.

Why You'll Love This Job

• Be an important part of a collaborative, close-knit team
• Work with a variety of people and responsibilities - no two days are exactly alike
• Play a key role in keeping projects and day-to-day operations organized and moving forward
• Work independently while also being a go-to resource for team members
• Build knowledge and experience in a technical, project-driven environment

Your Role

• Assist with invoicing by reviewing project documentation and correspondence and working with various software and spreadsheet tools
• Support sales and safety vendor submittals for potential and existing clients
• Maintain and update department and corporate information systems to keep records accurate and current
• Enter purchase order information and process department and project expenses for payment
• Review project document submittals for client and project information, organization, grammar, and spelling
• Coordinate project travel, logistics, and shipping needs
• Support special projects and nonrecurring initiatives as needed
• Provide general administrative support to engineers, sales personnel, technical staff, and department leadership

Required Qualifications

• High school diploma or equivalent
• 2+ years of clerical or administrative experience
• Advanced proficiency with Microsoft Office Suite - Word, Excel, and Outlook software
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent attention to detail and proofreading skills
• Strong written and verbal communication skills
• Ability to work effectively both independently and as part of a team
• Ability to occasionally work additional hours as needed (10%)
• Ability to lift 10 pounds, with occasional lifting to 25 pounds

Preferred Qualifications

• Experience with invoice preparation or generation
• Accounting, technical, or report-writing experience
• Experience with PowerPoint or other presentation software

Compensation & Benefits

We invest in our people with competitive compensation and a comprehensive benefits package, including

• medical, dental, and vision insurance
• a 401(k) with company match
• prescription drug coverage
• short- and long-term disability
• life insurance
• tuition reimbursement
• paid vacation and holidays

CleanAir Engineering is an equal opportunity employer, committed to providing challenging career opportunities, ongoing training, competitive compensation, and a drug-free/smoke-free workplace.