Engineering Admin Assistant — Office & Project Support

RMF Engineering, Inc.; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health and dental insurance

Paid holidays

Paid vacation

401K plan

Job summary

RMF Engineering, Inc. is seeking an experienced Administrative Assistant in Charlotte to support production staff and senior management. Strong communication, organizational, and computer skills are essential for prioritizing tasks and maintaining accuracy.

The role involves document processing, travel arrangements, and teamwork with engineers across offices, with a focus on professional representation and efficient administrative operations.

Qualifications

• At least 5 years of experience in administrative matters.
• Excellent organizational skills and ability to multi-task.
• Availability to work our standard hours 7:30am-4:30pm with flexibility.
• Excellent verbal and written communication skills.
• Bachelor's degree or equivalent in Business, Communications or English preferred.

Responsibilities

• Update specifications, proposals, and reports for engineers.
• Process Construction Administration documents (submittals, RFIs, etc.) in Newforma.
• Independently perform confidential office/administrative duties with speed and accuracy.
• Represent the Company professionally to internal and external contacts.
• Prepare and edit documents in Microsoft Office (PowerPoint, Word, Excel).
• Plan office events and employee engagement activities.
• Create, update, and submit expense reports in a timely manner.

Skills

Organizational skills

Communication skills

Team collaboration

Adaptability

Education

Bachelor's degree preferred in Business, Communications, English

Tools

Newforma Project Management Software

Procore

Microsoft Office

Job description

RMF Engineering, Inc. is seeking an experienced Administrative Assistant in Charlotte to support production staff and senior management. Strong communication, organizational, and computer skills are essential for prioritizing tasks and maintaining accuracy.

The role involves document processing, travel arrangements, and teamwork with engineers across offices, with a focus on professional representation and efficient administrative operations.