Administrative Assistant

CleanAir; Pittsburgh (Allegheny County); On-site; USD 28,929 - 37,195; Full time

Benefits offered by this job

Superior medical benefits

401(k) plan

Tuition reimbursement

Vacation pay

Life insurance

Job summary

A global environmental services provider is seeking a full-time Administrative Assistant in Pittsburgh. This role manages front-desk reception and office logistics while supporting project accounting and data integrity. Ideal candidates have an Associate degree or equivalent experience, strong communication skills, and proficiency in Microsoft Excel. This position offers a salary range of $21–$27 per hour, along with benefits like medical, 401(k), and tuition reimbursement.

Qualifications

• 2+ years of direct experience in office administration and project billing.
• Excellent verbal and written communication skills.
• Proven ability to manage multiple priorities effectively.
• Comfortable troubleshooting office equipment and navigating shipping platforms.

Responsibilities

• Manage front-desk reception and provide support across operating divisions.
• Handle supply inventory, shipping, and travel coordination.
• Process AP/AR invoices and ensure data integrity.

Skills

Microsoft Excel

Microsoft Word

Customer service

Organization

Communication

Attention to detail

Education

Associate degree in business-related field

High school diploma with 4+ years experience

Tools

Deltek Vantagepoint

Job description

Full time | Clean Air Engineering, Inc. | United States

Job Information

Work Experience 1-3 years

$43,680 - $56,160

City Pittsburgh

State/Province Pennsylvania

15275

Job Description

ADMINISTRATIVE ASSISTANT

CleanAir Engineering (CleanAir) is a global provider of environmental measurements, products

and related services. We are seeking a versatilefull-time Administrative Assistant for our

Pittsburgh, PA officeto manage front-desk reception and provide support across our operating

divisions.

This role serves as the primary point of contact for incoming communications and office

logistics, including supply inventory, shipping, and travel coordination.

Beyond general office management, you will play a supporting role inproject accounting and

data integrityby processing AP/AR invoices via Deltek Vantagepoint, performing Excel-based

data entry, and managing professional document formatting.

The ideal candidate is a proactive multitasker who can balance high-volume administrative

duties with precise financial record-keeping and a professional front-office presence.

Required Qualifications:

• Education and Experience:Associate degree with 2+ years of direct experience in a
  business-related field preferred; however, a combination of a high school diploma and
  4+ years of direct experience in office administration and project billing will be
  considered.
  
• Software Proficiency:Skills inMicrosoft Excel and Word(formatting/data entry);
  previous experience withDeltek Vantagepointor similar ERP/accounting software is a significant plus
  
• Communication:Excellent verbal and written communication skills with a professional
  demeanor for front-desk reception and customer AR calls.
  
• Organizational Skills:Proven ability to manage multiple priorities, from maintaining
  office inventory and equipment to facilitating employee onboarding and travel.
  
• Technical Aptitude:Comfortable troubleshooting office equipment (copiers) and
  navigating shipping platforms like FedEx/UPS.
  
• Attention to Detail:High level of accuracy in document editing, record-keeping, and
  
• matching invoices to purchase orders.
  
• Must pass drug screen, criminal background check and motor vehicle record review.
  

Salary Range:

$21 – $27 per hour, commensurate with experience.

Superior medical, 401(k), prescription drug plan, short- and long-term disability, tuition

reimbursement, vacation pay and life insurance.

CleanAir is an equal opportunity/affirmative action employer, offering challenging career

opportunities, training, competitive compensation, and a drug-free/smoke-free working