Engineering Admin Assistant — Billing, Projects & HR Support

Tetra Tech; Tampa (FL); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) with company match

Job summary

Ardaman & Associates, Inc. in Tampa, FL is seeking an Administrative Assistant to support client and project setup, billing, timesheets, and related duties.

The role includes updating project budgets, vendor setup, reporting, and processing POs/COs, with additional mail handling and office tasks. The ideal candidate will have engineering firm experience, strong communication and organizational skills, and proficiency in Word, Excel, and Outlook.

Qualifications

• Preferably one year of experience with accounts receivables and payables.
• Billing experience preferred.
• Collections experience is a plus.
• Proficient in Microsoft Word, Excel, and Outlook.
• Accurate with the ability to meet billing deadlines and management objectives.
• Strong ability to build and maintain cooperative working relationships.
• Excellent verbal and written communication skills.
• Exceptional organizational skills with keen attention to detail.
• Must be able to work at our office location during regular business hours.
• We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.

Responsibilities

• Handle client and project setup, including billing and collections.
• Prepare project billing and process receivables and payables.
• Process purchase orders (POs) and change orders (COs).
• Update project budgets and vendor setup.
• Distribute reports and enter employee timesheets.
• Assist HR with employee paperwork and order office and safety supplies.
• Answer phones daily and assist with editing/preparing engineering reports and proposals.

Skills

Accounts receivable

Accounts payable

Billing

Collections

Verbal communication

Written communication

Organizational skills

Attention to detail

Time management

Engineering firm experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ardaman & Associates, Inc. in Tampa, FL is seeking an Administrative Assistant to support client and project setup, billing, timesheets, and related duties.

The role includes updating project budgets, vendor setup, reporting, and processing POs/COs, with additional mail handling and office tasks. The ideal candidate will have engineering firm experience, strong communication and organizational skills, and proficiency in Word, Excel, and Outlook.