Geotechnical Admin & Billing Specialist

Tetra Tech; Fort Myers (FL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k)

Paid time off

Job summary

Ardaman & Associates, Inc. in Fort Myers is seeking a sharp Branch Administrator to support project administration, billing, and general office operations at our Fort Myers office. The role requires reliable teamwork, billing accuracy, and proficiency with ERP systems and MS Office.

The position is on-site, with standard business hours in a full-time role. A comprehensive benefits program including medical, dental, vision, life insurance, 401(k) with company match, and paid time off is offered

Qualifications

• Experience in an engineering firm or similar environment is preferred.
• At least 1 year of accounts receivable, accounts payable, and collections experience.
• Experience with billing in ERP systems is preferred.
• Proficient in MS Word, Excel, and Outlook; strong written and verbal communication.
• Notary in Florida or able to become commissioned.

Responsibilities

• Client & project setup in ERP system
• Prepare and process project billing, invoices, change orders and purchase orders
• Handle accounts receivable, collections, and payables
• Update and monitor project budgets
• Vendor setup and maintenance of vendor records
• Assist HR with onboarding paperwork
• Order and maintain office and safety supplies inventory
• Manage incoming and outgoing mail and courier services
• Answer and route incoming phone calls daily
• Make word processing edits for and prepare various engineering reports and proposals
• Performs other administrative tasks as assigned

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Billing experience

Customer service

Communication

Notary

Job description

Ardaman & Associates, Inc. in Fort Myers is seeking a sharp Branch Administrator to support project administration, billing, and general office operations at our Fort Myers office. The role requires reliable teamwork, billing accuracy, and proficiency with ERP systems and MS Office.

The position is on-site, with standard business hours in a full-time role. A comprehensive benefits program including medical, dental, vision, life insurance, 401(k) with company match, and paid time off is offered