Administrative Assistant - Tampa

Tetra Tech; Tampa (FL); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) with company match

Job summary

Ardaman & Associates, Inc. in Tampa, FL is seeking an Administrative Assistant to support client and project setup, billing, timesheets, and related duties.

The role includes updating project budgets, vendor setup, reporting, and processing POs/COs, with additional mail handling and office tasks. The ideal candidate will have engineering firm experience, strong communication and organizational skills, and proficiency in Word, Excel, and Outlook.

Qualifications

• Preferably one year of experience with accounts receivables and payables.
• Billing experience preferred.
• Collections experience is a plus.
• Proficient in Microsoft Word, Excel, and Outlook.
• Accurate with the ability to meet billing deadlines and management objectives.
• Strong ability to build and maintain cooperative working relationships.
• Excellent verbal and written communication skills.
• Exceptional organizational skills with keen attention to detail.
• Must be able to work at our office location during regular business hours.
• We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.

Responsibilities

• Handle client and project setup, including billing and collections.
• Prepare project billing and process receivables and payables.
• Process purchase orders (POs) and change orders (COs).
• Update project budgets and vendor setup.
• Distribute reports and enter employee timesheets.
• Assist HR with employee paperwork and order office and safety supplies.
• Answer phones daily and assist with editing/preparing engineering reports and proposals.

Skills

Accounts receivable

Accounts payable

Billing

Collections

Verbal communication

Written communication

Organizational skills

Attention to detail

Time management

Engineering firm experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ardaman & Associates, Inc. is one of the largest geotechnical engineering and materials testing consulting firms in the Southeastern U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.

Ardaman has the following opportunity available:

ADMINISTRATIVE ASSISTANT

We have an opening for a sharp and versatile Administrative Assistant at our Tampa office. This role involves a variety of administrative duties, including client and project setup, preparing project billing, handling collections, processing receivables, payables, purchase orders (POs), and change orders (COs), updating project budgets, vendor setup, distributing reports, entering employee timesheets, assisting HR with employee paperwork, ordering office and safety supplies, and handling incoming and outgoing mail. Additional responsibilities include answering phones daily and occasionally editing and preparing engineering reports and proposals. The ideal candidate will have worked in an engineering firm and performed similar responsibilities.

Requirements:

Preferably one year of experience with accounts receivables and payables.

Billing experience preferred.

Collections experience is a plus.

Proficient in Microsoft Word, Excel, and Outlook.

Accurate with the ability to meet billing deadlines and management objectives.

Strong ability to build and maintain cooperative working relationships.

Excellent verbal and written communication skills.

Exceptional organizational skills with keen attention to detail.

Strong analytical and problem-solving skills.

Must be able to work at our office location during regular business hours.

We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.

We are proud to be an Equal Opportunity Employer.All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Ardaman is a wholly owned subsidiary of Tetra Tech, who is a VEVRAA federal contractor and we request priority referral of veterans. Ardaman is a Drug Free Workplace.

We invite applications from all interested parties. No agencies.