Energetic Full Time ScannerAdministrative Assistant

CASKEY MANDELL KARP & BLOCK LL; Los Angeles (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Company parties

Free food & snacks

Health insurance

Paid time off

Vision insurance

Job summary

A growing firm in Los Angeles is seeking an energetic individual to assist their busy office staff. The ideal candidate will be detail-oriented and capable of managing various office tasks, such as document scanning, data entry, and caller assistance. This role requires reliable transportation, the ability to lift up to 50 lbs, and proficiency in common office software. Previous experience in a public accounting office is a plus. Join a company where you can grow and thrive!

Qualifications

• Must have reliable transportation for errands.
• Must be able to lift 50 Lbs.
• Experience in a public accounting office is a plus.

Responsibilities

• Scan documents and perform data entry for office files.
• Greet visitors and assist office guests.
• Answer and transfer calls using a multi-line phone system.
• Draft and review various correspondence/documents.
• Manage supply ordering and maintain cleanliness of the office.

Skills

Detail-oriented

Interpersonal skills

Communication skills

Teamwork skills

Resourceful

Multitasking

Good sense of humor

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Benefits

• 401(k)
• Bonus based on performance
• Company parties
• Free food & snacks
• Health insurance
• Paid time off
• Vision insurance

We spend so much of our life at work, it should be a place where we are happy! We believe in the phrase, “service with a smile” and practice this on a daily basis.

Our growing Firm is looking for an energetic individual to help our busy office staff. If you are a driven individual, up for a challenge and seeking a company you can grow with and meet or can achieve the qualifications below, please submit your resume to our fantastic firm.

Responsibilities, Experience, Knowledge and Skills

Looking for a detail-oriented person to scan documents, data entry for office files, light filing and errand running. May be asked to help with various office tasks such as cleaning various office areas, organizing and restocking supplies.

Reliable transportation is a must for running errands such as post office drop off or delivery of office documents.

Assist Administrative Team with the following Tasks

• Greet visitors and assist office guests.
• Answer and transfer calls using a multi-line phone system.
• Draft and review various correspondence/documents to clients, legal, banks, brokerage and Government Entities
• Corresponds directly with clients and vendors
• Excellent interpersonal, communication, and teamwork skills.
• Send and receive documents and packages using USPS, FedEx, Courier, etc.
• Manage supply ordering and various office needs
• Maintain the cleanliness and professional appearance of the firm
• Maintained, researched and updated internal databases using Word and Excel
• Assist others as needed with various tasks
• Must be resourceful, able to multitask, and able to work relatively independently to fulfill assigned duties and achieve goals.
• Must be able to efficiently use common office software including Excel, Outlook, Word
• Must be able to lift 50 Lbs, i.e. boxes of files to and from our storage for processing
• This position will require some overtime and weekend work will be during tax season
• Must have a good sense of humor
• Experience in a public accounting office is a plus, but not required