Office Administrator

Talentify; Glendale (CA); On-site; USD 36,000 - 47,000; Full time

Job summary

Talentify in Glendale, CA is seeking an Office Administrator to provide comprehensive administrative and operational support in a leading CPA firm. This role ensures the office runs efficiently, professionally, and in line with firm policies.

Responsibilities include managing daily operations, coordinating scheduling, onboarding/offboarding, vendor relations, and producing client documents. Requires 4+ years in office management and excellent communication and confidentiality.

Qualifications

• 4+ years of office management or administrative management experience in a professional services setting preferred
• Strong organizational and time management skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional and client service‑oriented demeanor
• Ability to maintain confidentiality and exercise sound judgment

Responsibilities

• Manage daily office operations, including supplies, equipment, facilities, mail, deliveries, and general administrative needs
• Support partners and firm leadership with scheduling, meetings, correspondence, and special projects
• Coordinate onboarding and offboarding of employees, including workspace, technology, supplies, and administrative documentation
• Manage relationships with office vendors, building management, IT professionals, and outside service providers
• Prepare, proofread, edit, and format financial reports and client‑facing documents for distribution
• Facilitate secure electronic delivery of tax returns, organizers, engagement letters, and paperless agreements through SafeSend
• Maintain confidentiality of sensitive client, employee, and firm information
• Identify opportunities to improve office efficiency, organization, and the employee experience
• Perform other administrative and operational duties as assigned

Skills

Microsoft Office

Organization

Communication

Confidentiality

Client service

Time management

Tools

Microsoft Office

Job description

Please note, this position is 100% onsite. Weekend availability is required during peak seasonal demand.

Are you interested in becoming a valued member of a remarkable team and firm? A place where your talents can shine as you assist clients in improving their financial, tax, and business aspects? Are you seeking a collaborative, innovative, and fulfilling work environment where your contributions are recognized and rewarded?

Look no further! With over 100 years in the industry, our firm serves clients locally and globally. Our expertise extends across a wide array of industries, ensuring that we can cater to the unique needs of clients from diverse sectors.

Join our team and experience a collaborative and enriching work environment. With an emphasis on continuous technical training and the development of essential skills, we prioritize your success by providing the tools and resources needed to thrive in the world of public accounting!

Job Summary

The Office Administrator is responsible for providing comprehensive administrative and operational support within a leading CPA firm. This position supports the team and clients by ensuring the office operates efficiently, professionally, and in accordance with firm policies and procedures.

Essential Functions:

• Manage daily office operations, including supplies, equipment, facilities, mail, deliveries, and general administrative needs
• Support partners and firm leadership with scheduling, meetings, correspondence, and special projects
• Coordinate onboarding and offboarding of employees, including workspace, technology, supplies, and administrative documentation
• Manage relationships with office vendors, building management, IT professionals, and outside service providers
• Prepare, proofread, edit, and format financial reports and client-facing documents for distribution
• Facilitate the preparation and secure electronic delivery of tax returns, organizers, engagement letters, and paperless agreements through SafeSend
• Maintain confidentiality of sensitive client, employee, and firm information
• Identify opportunities to improve office efficiency, organization, and the employee experience
• Perform other administrative and operational duties as assigned

Experience

• 4+ years of office management or administrative management experience; professional services or public accounting experience preferred

Technical Skills

• Well-versed in Microsoft Office and experienced in navigating diverse workplace technologies and business systems
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional and client service-oriented demeanor
• Strong attention to detail and follow through
• Ability to maintain confidentiality and exercise sound judgment

The compensation for this position ranges from $26.44/hr. - $33.65/hr. Actual compensation will be dependent upon the individual’s qualifications, experience, and skills.